Administrative Operations Specialist

🔥 1 minute ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Organize administrative workflows • Verify compliance reports • Manage daily documentation • Coordinate daily transportation and dispatch activities • Schedule fleet maintenance • Communicate critical operational updates • Track facilities maintenance tickets • Coordinate supply requests • Manage facilities and vendor relationships • Resolve operational discrepancies • Create reporting dashboards • Use AI tools to improve productivity • Track key performance metrics • Document workflows • Identify opportunities to automate and scale processes

🎯 Requirements

• Proactive problem-solving and ownership of competing priorities • Critical attention to detail and accuracy • Excellent follow-through and accountability • Outstanding English communication skills • Professional and highly organized • Ability to build relationships with internal teams, external vendors, and leadership • Highly proficient in Google Workspace • Proficiency in CRM platforms such as Salesforce or HubSpot • Digital literacy and active use of AI tools such as ChatGPT, Gemini, or Claude • Dedicated, distraction-free home workspace • Reliable, high-speed internet connection • Ability to work remotely

🏖️ Benefits

• Comprehensive HMO health coverage • Group life insurance • Paid leave credits • Government-mandated benefits • Performance incentives • Overtime pay • Night differential • 13th month pay