Accounts Payable Specialist

🔥 21 minutes ago

🌵 Arizona, California, +17 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🐊 Florida – Remote 🥔 Idaho – Remote 🌽 Illinois – Remote ⚜️ Louisiana – Remote 🎰 Nevada – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🦀 Maryland – Remote 🏰 Missouri – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote ☕ Washington – Remote 🧀 Wisconsin – Remote 🦬 Wyoming – Remote

💵 $48k - $69k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 0%

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Paleovalley

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2013

🍽️ Food & Beverage

🛍️ eCommerce

👥 B2C

Food & Beverage • eCommerce • B2C

Paleovalley is an online retailer and brand that sells paleo-focused food products and dietary supplements. The company offers grass-fed and pasture-raised meat snack sticks (beef, venison, chicken, pork), protein powders (bone broth, whey), superfood bars, organic greens, functional supplements (omega-3, organ complexes, turmeric, electrolytes, apple cider vinegar), and pantry items like beef tallow and extra virgin olive oil. Their site emphasizes natural, pasture- or grass-fed sourcing, runs promotions (sales, free shipping thresholds), and operates a direct-to-consumer e-commerce storefront.

📋 Description

• Ensure timely and accurate vendor bill processing in Acumatica across multiple entities • Perform three-way matching of vendor invoices, purchase orders, and receipts • Investigate and resolve price, quantity, receiving, and other discrepancies with Supply Chain, Operations, and vendors • Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes • Review and code non-PO vendor invoices and other expenses to the appropriate entity, general ledger account, warehouse, and required dimensions • Apply and allocate landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts • Reconcile the AP subledger to the general ledger, vendor statements, purchase accruals, landed cost clearing accounts, and work-in-progress balances • Support month-end close by preparing AP accruals, aging reports, reconciliations, and supporting schedules • Maintain accurate vendor records, including W-9s and banking information, and follow established controls • Address invoice, payment, and account questions from vendors and internal partners • Support annual 1099 reporting, sales and use tax reviews, audit requests, and other AP-related compliance activities • Identify opportunities to optimize AP processes, controls, and efficiency

🎯 Requirements

• Candidates must reside and work in one of the following states: Arkansas, Arizona, California, Colorado, Florida, Georgia, Idaho, Illinois, Louisiana, Maryland, Missouri, North Carolina, New Jersey, Nevada, New York, Ohio, Texas, Virginia, Washington, Wisconsin, or Wyoming • Must be authorized to work in the United States • 4–6 years of hands-on, full-cycle accounts payable experience • Ideally experience in a manufacturing, CPG, distribution, or other inventory-intensive environment • Hands-on experience working in Acumatica or another large ERP environment, including purchase order, inventory, and accounts payable modules • Demonstrated experience with three-way matching, landed cost allocations, and resolving invoice, purchase order, and receiving discrepancies • Strong reconciliation skills, including AP subledger-to-GL, vendor statements, purchase accruals, and related clearing or work-in-progress accounts • Solid understanding of accrual accounting and the accounts payable month-end close process • Intermediate Excel skills, including PivotTables and formulas such as VLOOKUP and SUMIFS • Strong attention to detail, organization, and follow-through, with the ability to manage a high volume of transactions with competing deadlines • Clear written and verbal communication skills and the ability to work effectively with vendors and cross-functional partners with little direction • Associate’s degree or higher in Accounting, Business, or a related field is listed as a bonus • Experience supporting 1099 reporting, sales and use tax reviews, or financial audits is listed as a bonus

🏖️ Benefits

• Medical, dental, and vision coverage with 100% employer-paid dental/vision and a small monthly medical premium for employees; dependents may be added at employee cost • Generous Paid time off to support balance and rest • Paid sick time for when you need it • Six (6) company-paid holidays each year & two (2) floating holidays • Paid parental leave after 6 months of service for eligible employees • 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance • Referral bonuses up to $1,500 when you refer great people who join our team • 401(k) or Roth Plans with up to a 4% company match after one year of service • $300 Paleovalley Monthly product stipend for employees • Fully remote work arrangement