Senior Specialist, Accounts Payable

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $55k - $65k / year

⏰ Full Time

🟠 Senior

📝 Accounts Payable

👻 Ghost score 5%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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QPS

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1986

🤝 B2B

☁️ SaaS

🏢 Enterprise

B2B • SaaS • Enterprise

QPS is a software design company specialized in hydrographic and maritime applications. It develops system-integration and data-processing software used for hydrographic surveys, multibeam seafloor mapping, piloting and navigation, ENC production and 4D geospatial analysis. Products include Qinsy (survey & navigation), Qimera (multibeam processing), Fledermaus (4D analysis), Qarto (bathymetric ENC production) and Qastor (precise piloting). QPS operates from headquarters in Zeist (Netherlands) with offices in the UK, Canada and the USA and is regarded as a market leader in hydrographic survey software.

📋 Description

• Serve as the main contact point for Accounts Payable and Purchase Orders • Coordinate day-to-day Accounts Payable activities • Take initiative to improve departmental service levels and AP finance-related metrics • Lead the AP month-end close process • Prepare monthly liability accruals and miscellaneous schedules • Create and maintain vendor master records with correct approvals • Create and issue purchase orders in the accounting system • Enter vendor transactions, including invoices and credit memos, into the accounting system • File supporting documentation according to A/P procedures • Match invoices and purchase orders to receiving documents • Review invoices and expense reports for documentation, accuracy, and approval before payment • Manage the AP inbox and file transactions appropriately • Respond to vendor payment-status inquiries • Reconcile vendor statements and resolve discrepancies with vendors • Participate in vendor meetings where appropriate • Process pass-through costs in coordination with the A/R department • Purchase kitchen and office supplies using cost-containment strategies • Track delivered packages, secure backup documents, and contact recipients • Order Federal Express supplies and create online waybills • Process outgoing mail and add correct postage • Prepare monthly reports and review cost trends and vendor pricing upon request • Mentor and guide staff and peers

🎯 Requirements

• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role • University/College Degree in Accounting, Finance or Business Administration • Four (4) or more years of relevant experience processing high volume of complex invoices preferred • Ability to mentor and guide staff and peers • Ability to use initiative and judgement to recommend projects, set/adjust priorities and processes • Ability to present possible solutions to supervisor when confronted with unfamiliar situations • Compliance with applicable established purchasing policies across all departments and vendor groups

🏖️ Benefits

• Unique company benefits • Training opportunities • Advancement opportunities • Great learning opportunities • Structured Career Ladders • Bonuses and merit increases linked to individual, team and company performance • Company-matched 401(k) • Company-sponsored Group Life/AD&D Insurance • Company-sponsored Short and Long-term Disability Insurance • Internal committees designed with the needs and enjoyment of QPS employees in mind • Park-like setting in Newark, Delaware