Senior Proposal Coordinator

Job not on LinkedIn

🕒 August 4

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📄 Proposal Manager

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Prairie Band, LLC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🏗️ Construction

💼 Consulting

📦 Logistics

Construction • Consulting • Logistics

Prairie Band, LLC is a tribal-owned business serving the Prairie Band Potawatomi Nation. This multifaceted holding company focuses on maximizing the unique sovereign status of the Nation to diversify and expand its economic portfolio. Prairie Band, LLC actively seeks investment opportunities and partnerships to foster growth in new and existing market sectors, leveraging strategic alliances with external parties.

📋 Description

• Coordinate proposal activities across multiple federal pursuits simultaneously • Track proposal schedules, action items, and deadlines • Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival • Coordinate kickoff meetings, review sessions, status meetings, and production schedules • Conduct quality-control reviews and cross-check proposal content against solicitation requirements, amendments, and instructions • Support compliance matrices and requirements tracking • Distribute and store amendments, RFIs, and proposal correspondence • Maintain proposal file structures, version control, templates, resumes, past performance records, graphics, and reusable content libraries • Support formatting and production using Microsoft Office and Adobe InDesign • Troubleshoot document formatting and production issues • Prepare final submission packages • Coordinate with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners • Communicate schedule changes, missing information, risks, and action items • Escalate technical, schedule, or production risks • Draft, edit, and format non-technical proposal sections including corporate capabilities, past performance, management approaches, and executive summaries • Proofread proposal content for grammar, consistency, formatting, and compliance • Support continuous improvement of proposal processes, templates, trackers, SOPs, workflows, and proposal management tools • Support onboarding and training for proposal standards and processes

🎯 Requirements

• 3–5+ years of experience supporting federal proposal coordination, proposal management, or related GovCon functions • Strong understanding of the federal proposal lifecycle and solicitation requirements • Proven ability to manage multiple concurrent proposal efforts in deadline-driven environments • Strong organizational, communication, proofreading, and editing skills • Ability to work independently while collaborating across teams • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Hands-on proficient experience with Adobe InDesign, including document formatting and production support • Familiarity with FAR/DFARS and federal procurement processes • Experience supporting capture and business development efforts • Experience with GovWin, SAM.gov, BidSpeed, Egnyte, SharePoint, or similar platforms • Experience supporting A/E/C, construction, facilities, IT, or professional services proposals • Familiarity with small business programs and joint venture environments • Ability to manage shifting priorities and compressed timelines • Indian preference applies under Title 22, Employment Code of the Prairie Band Potawatomi Nation; the position is designated Tier 2 and preference will be given as required by Section 22-2-4(B)

🏖️ Benefits

• Fully remote work arrangement • Opportunities for advancement into Proposal Manager, Capture Support / Capture Management, Proposal Operations, Business Development Support, and Leadership • Occasional travel may be required to support proposal activities, meetings, or conferences