Senior Proposal Coordinator

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🕒 June 2

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Prairie Band, LLC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🏛️ Government

Government

Prairie Band, LLC is a tribal-owned business serving the Prairie Band Potawatomi Nation. This multifaceted holding company focuses on maximizing the unique sovereign status of the Nation to diversify and expand its economic portfolio. Prairie Band, LLC actively seeks investment opportunities and partnerships to foster growth in new and existing market sectors, leveraging strategic alliances with external parties.

📋 Description

• Coordinate proposal activities across multiple federal pursuits simultaneously • Track proposal schedules, action items, and deadlines to ensure timely completion of deliverables • Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival • Coordinate kickoff meetings, review sessions, status meetings, and production schedules • Help ensure proposal efforts remain organized, compliant, and aligned with solicitation requirements • Conduct detailed quality-control reviews of proposal documents prior to internal review and submission • Cross-check proposal content against solicitation requirements, amendments, and instructions • Support development and maintenance of compliance matrices and requirements tracking • Ensure amendments, RFIs, and proposal correspondence are distributed and stored appropriately upon receipt • Maintain attention to detail in all proposal deliverables, trackers, and communications • Maintain organized proposal file structures and version control standards • Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries • Support formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign • Troubleshoot document formatting and production issues and escalate concerns when support is needed • Assist in preparing final submission packages for delivery • Coordinate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners • Proactively communicate schedule changes, missing information, risks, and action items to proposal leadership and team members • Maintain visibility and transparency across proposal teams through timely and accurate communication • Escalate technical, schedule, or production risks early to mitigate proposal submission risk • Support draft, edit, and format non-technical proposal sections including: Corporate capabilities, Past performance, Management approaches, Executive summaries • Proofread proposal content for grammar, consistency, formatting, and compliance • Support continuous improvement of proposal processes, templates, trackers, and best practices • Assist in refining SOPs, workflows, and proposal management tools • Support onboarding and training efforts for proposal standards and processes as needed

🎯 Requirements

• 3–5+ years of experience supporting federal proposal coordination, proposal management, or related GovCon functions • Strong understanding of the federal proposal lifecycle and solicitation requirements • Proven ability to manage multiple concurrent proposal efforts in deadline-driven environments • Strong organizational, communication, proofreading, and editing skills • Ability to work independently while maintaining strong collaboration across teams • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Hands-on proficient experience with Adobe InDesign required, including document formatting and production support • Familiarity with FAR/DFARS and federal procurement processes • Experience supporting capture and business development efforts • Experience working with GovWin, SAM.gov, BidSpeed, Egnyte, SharePoint, or similar platforms • Experience supporting A/E/C, construction, facilities, IT, or professional services proposals • Familiarity with small business programs and joint venture environments

🏖️ Benefits

• Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).