Program Lead – Executive Operations

🕒 August 24

🇺🇸 United States – Remote

💵 $115k - $130k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Prompt Therapy Solutions Inc

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Prompt Therapy Solutions Inc. is a company that provides therapy-focused software solutions designed to enhance the efficiency and profitability of clinics. They offer a range of features including AI-powered scheduling, patient management, billing, and reporting tools. Their platform caters to various practice sizes, from startup clinics to large enterprises, aiming to optimize clinic operations and improve patient satisfaction. The company's AI solutions help streamline workflows for roles such as front desk staff, therapists, billers, and clinic owners. Through advanced analytics and automated processes, Prompt Therapy Solutions seeks to modernize practice management and drive growth for therapy providers.

📋 Description

• Own executive and leadership operating rhythms end-to-end, including agendas, advance materials, decision capture, action items, and follow-through • Translate leadership discussions into decisions, owners, deadlines, and measurable next steps • Drive commitments to completion across teams and surface risks to deadlines • Produce executive briefing documents, All Hands content, operational board-material sections, and recurring leadership reporting • Build and maintain reporting in Google Sheets and Excel with written commentary • Partner with assigned executives and develop fluency in their business areas, priorities, goals, and performance measures • Prepare leaders for important meetings by anticipating questions and clarifying decisions needed • Synthesize complex cross-functional information for executive audiences • Surface risks, dependencies, opportunities, and slipping commitments • Build understanding across Prompt’s business functions and organizational connections • Represent executives as a delegated proxy in defined forums and report outcomes and next steps • Own high-priority executive initiatives from planning through execution • Establish plans, milestones, risks, stakeholder communications, decisions, and desired outcomes • Drive initiatives across teams without formal authority • Build stakeholder alignment and accountability • Adapt across process, people, technical, and systems-oriented projects • Provide strategic calendar support as needed • Coordinate complex travel, leadership meetings, and event logistics • Support expense management, vendor coordination, and operational needs • Handle sensitive and confidential information with judgment and discretion • Help Prompt’s healthcare software enable rehab therapy practices to operate more efficiently so clinicians can focus on patients

🎯 Requirements

• 5+ years of experience in a high-growth B2B SaaS environment, ideally within business operations, executive operations, program/project management, Chief of Staff, or strategic executive support • Demonstrated experience owning an executive or leadership operating rhythm from start to finish • Proven ability to drive complex, cross-functional programs to completion without formal authority • Strong business acumen and intellectual curiosity • Exceptional written communication and synthesis skills for executive audiences • Ability to turn complex or ambiguous discussions into concise, actionable plans and documentation • Advanced proficiency in Google Sheets and Excel, including interpreting data and communicating its meaning • Strong judgment and absolute discretion with confidential or sensitive information • Comfort interacting with senior leaders and acting as a delegated proxy • Ability to operate effectively in ambiguity and create structure, processes, and playbooks • Experience within healthcare or health technology, particularly EMR, revenue cycle management, or payer operations, is a strong plus • Experience supporting board or investor reporting cycles is a strong plus • Experience using modern AI tools is a strong plus • Experience in a distributed or rapidly scaling organization is a strong plus • Exposure to business intelligence tools or SQL is a strong plus • Applicants must be legally authorized to work in the US and located in the US • Prompt customers require explicit consent from their current employer before hiring

🏖️ Benefits

• Competitive salaries • Remote/hybrid environment • Potential equity compensation for outstanding performance • Flexible PTO • Company-wide sponsored lunches • Company paid disability and life insurance benefits • Company paid family and medical leave • Medical, dental, and vision insurance benefits • Discounted pet insurance • FSA/DCA and commuter benefits • 401k • Complimentary subscription to digital fitness classes and wellness content • Recovery suite at HQ – includes a cold plunge, sauna, and shower • Mental health and work-life balance support • Growth opportunities • Empowerment, autonomy, and collaboration