Executive Assistant – President and CEO

Job not on LinkedIn

🔥 13 hours ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $98k - $112k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Resolve To Save Lives

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🏥 Healthcare

💼 Consulting

⚕️ Healthcare Insurance

💰 Grant on 2022-07

Healthcare • Consulting • Healthcare Insurance

Resolve to Save Lives is an organization dedicated to improving global health by focusing on two core areas: cardiovascular health and epidemic prevention. The mission of the organization is to prevent 100 million deaths from cardiovascular disease and make the world safer from epidemics. They work with governments and partners across the globe to co-create, advocate for, and scale activities to control high blood pressure, reduce dietary salt intake, eliminate trans fats, and strengthen health security systems. The organization provides resources, guidance, and advocacy tools for large-scale heart health programs and epidemic prevention.

📋 Description

• Staff the CEO’s office and serve as the first point of contact for those contacting the CEO • Create, manage, and maintain a complex calendar of internal and external meetings, events, speaking engagements, teleconferences, and travel • Review and respond to the President’s official email inbox, mail, and invitations • Receive, screen, and direct emails, phone calls, and mail to the CEO, Senior Advisor, or executive leadership • Coordinate the CEO’s activities and the Office of the President, including prioritizing and redirecting matters • Keep the CEO advised of time-sensitive and priority issues and ensure follow-up • Arrange extensive national and international travel, including visas, lodging, per diem, and travel expenses • Handle corporate expenses and receipt reconciliation for the CEO • Manage logistics for local and international meetings and conferences • Prepare and deliver meeting materials and provide IT coordination • Staff meetings, greet guests, coordinate food and beverage services, and troubleshoot IT/logistical issues • Travel within the US for in-person convenings as needed • Attend meetings, take notes, and prepare draft minutes and summaries • Manage and update the Office of the President’s project management tools • Oversee the contact management system and coordinate communications with other departments • Provide logistical and management support for organization-wide, governance, and development-related meetings and events • Support contract management, including setup, invoice reviews, and close-out checklists • Work on special projects and perform other tasks requested by the President, CEO, or Senior Advisor

🎯 Requirements

• Previous experience in administrative or other support function for a principal in a fast-paced environment • Exceptional judgment, diplomacy, discretion, and interpersonal skills • Exceptional organizational skills, follow through, and attention to detail • Excellent written and verbal communication skills • Experience managing multiple and competing demands and shifting priorities • Strong problem-solving skills and ability to work well under pressure • Ability to anticipate and inform the Senior Advisor and/or CEO of potential difficulties • Highly proficient with MS Office Suite and SharePoint • Familiarity with collaboration, productivity, virtual meeting, and AI tools, including Copilot and Claude • Familiarity working in a global organization and managing various time zones • Sensitivity to cultural norms and communication across cultures • Bachelor’s degree in any field plus 5+ years of relevant experience or equivalent experience • US-based candidate; willingness to work during East Coast core working hours • NYC-based is a plus, but not required

🏖️ Benefits

• Health insurance for you and your dependents • Contributions toward retirement • Paid annual leave and sick leave, in addition to public holidays • Two paid, week-long organization-wide breaks at mid-year and end-of-year • Professional development and home office setup benefits • Up-to-date computer equipment

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