Accounts Payable Specialist

Job not on LinkedIn

🔥 7 minutes ago

🇺🇸 United States – Remote

💵 $60k - $65k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📝 Accounts Payable

👻 Ghost score 0%

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Salas O'Brien

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏗️ Construction

🏥 Healthcare

Consulting • Construction • Healthcare

Salas O'Brien is a multidisciplinary engineering and design firm delivering MEP, structural, civil, energy and resiliency, process engineering, digital automation, and sustainability and forensic consulting for buildings, industrial facilities, and infrastructure. The firm specializes in advanced energy and renewables, decarbonization strategy, microgrids, energy optimization, and integrated facility design and commissioning, serving institutional, healthcare, education, data center, aerospace, and manufacturing clients. Salas O'Brien focuses on sustainable, resilient solutions and technical project delivery for other organizations and public-sector partners.

📋 Description

• Review, code, and process vendor invoices accurately and timely • Maintain accounts payable tracking spreadsheets and supporting documentation • Prepare cost detail and allocation spreadsheets • Assist with weekly accounts payable payment processing files • Process and track IT and centralized invoices • Research invoice discrepancies and coordinate resolutions with internal departments • Monitor invoices requiring approval and follow up with approvers • Set up and maintain vendor records and documentation • Perform vendor banking verifications and maintain payment-information support • Maintain vendor contracts and related records • Respond to vendor and internal accounts payable questions • Support year-end vendor payment review and verification for 1099 reporting • Review and process expense reports • Reconcile company credit card activity and resolve outstanding or unmatched transactions • Maintain complete accounts payable documentation supporting accounting records and internal controls • Assist with accounts payable reconciliations and other accounting activities • Support transaction processing within Deltek Vision/Vantagepoint • Identify opportunities to improve accounts payable processes, tracking, and efficiency

🎯 Requirements

• 2–4 years of accounts payable, accounting, or related experience • Associate's or bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience • Working knowledge of accounts payable and general accounting practices • Strong Microsoft Excel skills, including maintaining and working with detailed spreadsheets • Experience with invoice processing, vendor records, expense reports, or credit card reconciliations preferred • Experience with Deltek Vision/Vantagepoint is a plus • Ability to work Pacific Time • Experience with vendor banking verifications and payment information documentation • Knowledge of 1099 reporting support

🏖️ Benefits

• Performance-based bonuses • Medical, dental, and vision insurance • 401(k) with company match • Paid time off and company holidays • Wellness programs and employee assistance resources • Professional development support • Employee-owned company

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