Contract Recruiting Administrator

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $25 - $28 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Salas O'Brien

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏗️ Construction

🏥 Healthcare

Consulting • Construction • Healthcare

Salas O'Brien is a multidisciplinary engineering and design firm delivering MEP, structural, civil, energy and resiliency, process engineering, digital automation, and sustainability and forensic consulting for buildings, industrial facilities, and infrastructure. The firm specializes in advanced energy and renewables, decarbonization strategy, microgrids, energy optimization, and integrated facility design and commissioning, serving institutional, healthcare, education, data center, aerospace, and manufacturing clients. Salas O'Brien focuses on sustainable, resilient solutions and technical project delivery for other organizations and public-sector partners.

📋 Description

• Provide administrative and coordination support to the Talent Acquisition team • Help prepare and post approved job openings in recruiting systems and designated job boards • Track recruiting activities, outstanding tasks, and follow-up needs • Prepare recruiting materials, candidate summaries, and interview documents • Use approved AI tools to organize information, summarize notes, draft routine communications, and track action items • Review AI-assisted work for accuracy and follow company guidelines for confidential information • Support recruiting events, hiring initiatives, and special projects • Schedule phone, virtual, and in-person interviews • Coordinate calendars across locations and time zones • Provide interview confirmations, meeting links, instructions, and materials • Manage scheduling changes and communicate updates promptly • Coordinate candidate travel and related arrangements when needed • Follow up with interviewers to collect feedback and maintain timely next steps • Support candidate sourcing, resume review, outreach, and follow-up communications • Organize prospective candidates into talent pools by discipline, location, and hiring need • Maintain accurate candidate and recruiting records in the applicant tracking system • Prepare routine reports on interview activity, candidate progress, and outstanding tasks • Serve as a responsive point of contact for scheduling and recruiting logistics • Coordinate with recruiters, sourcers, hiring managers, interview teams, HR partners, and onboarding teams • Identify practical improvements that reduce administrative work and improve responsiveness

🎯 Requirements

• 0–3 years of experience in recruiting coordination, HR administration, scheduling, or a related administrative support role • Entry-level candidates are welcome • Strong organizational skills and attention to detail • Ability to coordinate multiple calendars, priorities, and deadlines • Clear, professional written and verbal communication • Strong customer service skills and a responsive, collaborative approach • Ability to handle confidential information with discretion • Proficiency with Microsoft Outlook, Teams, Excel, and related productivity tools • Experience using AI tools to coordinate details, organize information, draft communications, summarize notes, or manage follow-up tasks, with the ability to verify accuracy • Experience with applicant tracking systems, particularly UKG Pro Recruiting, is preferred • Familiarity with candidate sourcing, resume review, or professional networking tools is preferred • Experience supporting engineering, technical, architecture, construction, or other professional services teams is preferred

🏖️ Benefits

• Potential to become a permanent, full-time position based on performance and business needs • Any benefits eligibility will be determined by the applicable contract and employment terms

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