Executive Assistant

Job not on LinkedIn

🔥 15 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scala Staffing

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scala Staffing is a remote staffing and outsourcing firm that matches growth-driven companies with vetted virtual assistants and remote teams. Their services include candidate sourcing and assessment, cultural and communication training, onboarding support, hourly billing with time tracking, and consolidated invoicing. The website highlights offerings for virtual assistants, web design & development, digital marketing, and customer support, and emphasizes a training-first approach, long-term placements, and end-to-end management of recruitment and team integration. Site metrics shown include large numbers of tasks completed and assistants interviewed, and roughly four years in business.

📋 Description

• Organize and triage the inbox by importance and urgency • Filter out spam and irrelevant messages • Surface critical, customer- and order-related emails for direct attention • Draft responses to routine inquiries for review where appropriate • Manage calendar scheduling, including client fittings, as responsibilities expand • Support the development and organization of Standard Operating Procedures (SOPs) • Document workflows supporting the shift toward rental and off-the-rack sales models • Potentially track inventory, orders, or production timelines as the business grows

🎯 Requirements

• Strong written English and professional email communication skills • Experience managing or triaging a high-volume inbox using Gmail, Outlook, or similar • Comfortable working independently with minimal oversight once trained • Strong organizational and prioritization skills • Discretion and confidentiality regarding business and client communications • Calendar/scheduling tool experience, such as Calendly or Google Calendar (recommended) • SOP/documentation experience (recommended) • Basic project management skills (recommended) • Customer service experience (recommended) • Comfort with e-commerce or order management platforms (recommended) • Proactive communication style (recommended) • Adaptability to a changing scope (recommended) • Detail-oriented and highly organized, especially under inbox pressure • Trustworthy and discreet • Comfortable starting part-time with room to grow • Interested in helping build systems and processes

🏖️ Benefits

• Part-time schedule of 20 hours per week to start • Remote work arrangement • Room to grow into a larger, more strategic role • Opportunity to help build systems and processes • Potential expansion of responsibilities as trust and scope grow