Administrative & Operations Support Virtual Assistant

Job not on LinkedIn

🔥 18 hours ago

🏈 Ohio – Remote

🏈 Ohio – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Organize and maintain employee and operational files • Maintain audit-ready documentation and folders • Organize onboarding records, including required licenses and screening documentation • Maintain workers' compensation, insurance, and other business documentation • Track outstanding administrative requests and deadlines • Maintain and improve recurring Excel spreadsheets and trackers • Pull operational data from client-provided systems • Track daily routes, package volume, delivery results, and other operational information • Organize data for review of business performance and costs • Maintain accurate recurring reports • Simplify repetitive data-entry and reporting workflows • Maintain task lists and follow up on outstanding administrative items • Assist with occasional employee onboarding administration • Document and organize policies and recurring business processes • Support the owner and operations manager with back-office tasks • Learn additional systems and responsibilities as the business grows • Assist with inbox, calendar, or other executive-support activities as the role expands • Perform services professionally and adhere to agreed timelines, guidelines, and deliverables

🎯 Requirements

• Previous administrative, executive assistant, operations support, or back-office experience required • Strong Microsoft Excel / spreadsheet skills required • File and document-management experience required • Strong attention to detail and organizational skills • Comfortable handling confidential employee and business records • Experience working with operational data or recurring reports preferred • Logistics, transportation, delivery, or similar experience is a plus but not required • Highly organized and dependable • Strong thinker and quick learner • Excellent with spreadsheets and backend organization • Able to take loosely organized information and turn it into a usable system • Comfortable working in a fast-moving operational environment • Proactive about tracking outstanding tasks and deadlines • Able to learn unfamiliar platforms without extensive hand-holding • Comfortable using AI tools to improve productivity • Interested in becoming a dependable long-term resource as the company grows • Microsoft Excel • Google Sheets • Microsoft Office / Google Workspace • AI Productivity Tools • Amazon / Client Operational Systems – Training Provided • Clear, Professional English Communication Required • Availability for 10 contracted hours per week, Monday through Friday • Ability to work flexible EST business hours • Must work as an independent contractor under a Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible working hours • Opportunity for hours and responsibilities to increase as the business grows