Executive Assistant

🔥 12 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Solace

WebsiteLinkedInAll Job Openings

1 - 10 employees

🏥 Healthcare

💼 Consulting

🛡️ Insurance

Healthcare • Consulting • Insurance

Solace is a healthcare advocacy company that connects patients and their families with skilled advocates, such as doctors, nurses, and other healthcare experts. Their mission is to empower patients and improve healthcare outcomes by assisting with the navigation of the complex healthcare system. Solace provides support in areas like scheduling, communicating with medical teams, and insurance dealings, and advocates are covered by Medicare and Medicare Advantage plans. The platform ensures patients receive personalized support through phone or video consultations, assisting with everything from chronic illness management to healthcare paperwork.

📋 Description

• Provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents • Own complex, multi-time-zone calendar management and prioritize meetings based on urgency, impact, and strategic value • Triage inbound requests, manage hold blocks, and proactively resolve scheduling conflicts • Support planning and execution of leadership meetings, team offsites, and large-scale company events • Act as a proxy in meetings, capture notes, clarify decisions, and drive follow-through on action items • Draft, edit, and send communications on behalf of executives • Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality • Support leadership operating cadence through agendas, note-taking, action tracking, and follow-through • Build and improve systems, templates, and processes that enhance executive productivity and organizational effectiveness • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting • Ensure seamless operational execution during high-volume periods, travel, or rapid change

🎯 Requirements

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment • Exceptional calendar management, prioritization, and organizational skills • Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging • Demonstrated judgment, professionalism, and ability to handle highly confidential information • Excellent project management skills with a strong bias toward execution and follow-through • Ability to anticipate needs, solve problems independently, and stay ahead of deadlines • Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity • High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence • Applicants must be based in the United States