Senior Administrative Specialist

Job not on LinkedIn

🔥 6 minutes ago

🇺🇸 United States – Remote

💵 $60k - $90k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Sound Physicians

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2001

🏥 Healthcare

🤝 B2B

Healthcare • B2B

Sound Physicians is a physician-led healthcare services company that partners with hospitals and health systems to deliver specialty clinical programs including emergency medicine, hospital medicine, critical care (including tele-ICU), anesthesia, and accountable care for long-term and assisted living settings. The company combines clinical leadership, operational optimization, and revenue-cycle support to improve patient outcomes, stabilize hospital operations, and maximize financial performance through tailored, on-site and virtual care models.

📋 Description

• Provide virtual comprehensive administrative support to the CEO, Divisional CMO(s), and SVPs • Manage calendars, travel coordination, and expense reporting • Lead project management activities for SPS and Emergency Medicine Site Visit initiatives • Support development, writing, and finalization of project reports and presentations • Coordinate site visit deliverables and track workstreams • Maintain tracking systems for new service line growth initiatives • Coordinate education and training activities across the Emergency Medicine service line • Serve as the designated point person for New Clinician Onboarding and Medical Director Onboarding programs • Maintain and track Emergency Medicine compliance and regulatory training • Support service line communications, including recording monthly huddles and collaborating on newsletter content • Prepare and distribute materials supporting the Center for Clinical Excellence for Emergency Medicine • Manage Project Broadcast announcements • Align the Executive team and manage service line decks and presentations, ensuring materials are accurate, current, and presentation-ready

🎯 Requirements

• Understanding of healthcare operations and administrative support functions in a clinical or physician group setting • Working knowledge of project management principles and ability to manage multiple concurrent workstreams • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Proficiency with virtual meeting and communication platforms • Demonstrated experience supporting senior leaders, including calendar management, travel coordination, and expense reporting • Experience coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare setting • Excellent written and verbal communication skills • Experience drafting and editing professional documents, reports, and presentations • Ability to work effectively in a matrixed organization across clinical, operational, and administrative stakeholders • Strong people skills to manage sensitive situations and confidential information with poise, tact, and diplomacy • 5 years of project management, administrative or coordinator experience, preferably in a healthcare or clinical operations environment • Previous virtual work experience is preferred • Candidates located in the Central Time Zone or willing to work primarily within Central Time Zone business hours are preferred

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Health care and dependent care flexible spending account • 401(k) retirement savings plan with a company match • Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year • Ten company-paid holidays per year • Remote-first culture that values flexibility and collaboration • Opportunities to grow your career while making a real impact • Team culture that champions inclusivity, innovation, and excellence