Manager, Medical Congress & Events Management

Job not on LinkedIn

🔥 14 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

The Alumni Society

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

📚 Education

🌍 Social Impact

Education • Networking • Social Impact

The Alumni Society is the premier network of Latino leaders who graduated from the country’s top universities. This membership network offers exclusive opportunities for growth and empowerment to its mid- to senior-level members, with a focus on advancing business leadership. It connects Latino alumni across various sectors, facilitating meaningful networking and professional development through virtual and in-person events.

📋 Description

• Serve as the primary operational lead for Medical Affairs congress activities, focusing on psoriasis and dermatology congresses, with growing rheumatology and future-indication coverage • Build and maintain project plans, task trackers, and run-of-show documents; monitor milestones and escalate risks • Own vendor relationships and contracts for congress execution, including negotiation and accountability for timelines and deliverables • Execute end-to-end event logistics, including venue sourcing, contracting, catering, housing, registration, badging, transportation, booth setup, meeting rooms, and attendee support • Conduct post-congress lessons learned, invoice review, and budget-to-actuals reporting • Support virtual and hybrid congress configurations, including platform setup, attendee communications, and A/V coordination • Coordinate advisory board and KOL council logistics, including scheduling, venues, platforms, catering, A/V, materials, and communications • Manage KOL contracting with Legal and Compliance and confirm contracts are executed before HCP engagement • Maintain invoice records and coordinate timely payment with Finance • Track advisory meeting budgets, actuals, variances, accruals, and forecasts • Partner with Medical Affairs leaders, Medical Directors, vendors, Legal, Compliance, and Finance to deliver compliant events • Maintain stakeholder communications, shared calendars, status updates, and risk escalations • Ensure adherence to PhRMA Code guidelines and internal compliance policies • Maintain audit-ready event documentation • Generate post-event attendance, budget, spend, and cost variance reports • Track purchase orders, invoices, and accruals in financial systems such as Coupa • Contribute to SOP templates, planning checklists, and event infrastructure tools

🎯 Requirements

• Bachelor’s degree in a relevant field (life sciences, business, communications, hospitality management, or equivalent experience) • 3+ years of conference, meeting, and event management experience in a pharmaceutical, biotech, or life sciences environment • Proven track record of independently executing complex, multi-stakeholder events from initial planning through onsite delivery and post-event close-out • Experience managing HCP contracting and honoraria processes in compliance with PhRMA Code and OIG fair market value requirements • Exceptional written and verbal communication skills • Ability to translate complex logistics into clear stakeholder updates and manage expectations across multiple functions • Outstanding organizational discipline and attention to detail • Ability to manage multiple concurrent workstreams under deadline pressure • Sound judgment and confident decision-making in ambiguous, fast-moving onsite situations • Ability to independently troubleshoot and resolve issues • Ability and willingness to travel up to 10-30% for company meetings, congresses, vendor meetings, and other business needs

🏖️ Benefits

• Generous stock option grants for all employees • Annual bonus program • Health insurance premiums paid at 90% for employee and 80% for dependents • Free access to Genentech Bus & Ferry Share program • $100 monthly cell phone stipend • Unlimited PTO for Exempt employees • Free onsite gym • Kitchen stocked with snacks and drinks