Executive Assistant

Job not on LinkedIn

🔥 21 hours ago

🏄 California – Remote

🏄 California – Remote

💵 $23 - $31 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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UFW Foundation

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2006

🤝 Non-profit

⚖️ Legal

🌍 Social Impact

Non-profit • Legal • Social Impact

UFW Foundation is a 501(c)(3) nonprofit organization that advocates for and provides services to farm workers, immigrants, and Latino communities across the United States. The foundation delivers immigration legal services, workers' rights advocacy, educational outreach, rapid response networks, emergency relief (including COVID-19 relief payments), and conducts research and public policy work documenting farm worker experiences with immigration enforcement. It reports large-scale impact metrics (185K+ services delivered, $52M in COVID-related relief payments, and thousands receiving free or low-cost immigration legal services) and engages in public education, know-your-rights campaigns, and policy advocacy.

📋 Description

• Provide comprehensive high-level administrative, strategic, and logistical support to the CEO, another executive team member, or a full team • Manage executive workflows, complex master calendars, correspondence, communications, clerical work, and records • Coordinate communication among executive team members, staff, community members, departments, offices, and outside agencies • Handle sensitive advocacy, organizing, immigration, workers’ rights, and personnel information confidentially • Research and analyze data to prepare briefing materials, policy memos, spreadsheets, presentations, reports, and other documents • Develop and implement office procedures and facilitate workflow for timely completion of work • Coordinate national travel arrangements, itineraries, logistics, speaking engagements, field visits, and donor meetings • Maintain organizational files, documents, calendars, deadlines, automated records, and databases • Prepare, format, edit, proofread, and revise correspondence, reports, contracts, packets, forms, memoranda, newsletters, notices, and other materials • Manage requisitions, equipment and supply orders, inventory, and designated office or department budgets • Coordinate with external partners, vendors, and outside consultants • Take notes during collaborative sessions, synthesize alignment points, and track action items for executive reporting • Attend local, regional, and national coalition meetings, working groups, and community collaborations as a representative of the CEO or organization • Articulate the UFW Foundation’s mission, campaigns, and policy stances in public and collaborative settings • Serve as liaison to grassroots leaders, farm worker unions, legal partners, and community members • Manage agendas, minutes, and action items for Board of Directors and Executive Team meetings • Assist with organizational events, national advocacy and services campaigns, worker assemblies, and solidarity campaigns • May coordinate and supervise volunteers or interns • Report to the CEO

🎯 Requirements

• Bachelor’s degree in Business Administration, Communications, Legal Studies, Nonprofit Management, or a related field, or an equivalent combination of education, professional training, and direct, high-level operational experience • Five (5) plus years of progressive administrative, operations, human resources support, program administration experience, or a combination of the aforementioned • At least two (2) years closely supporting a high-level executive, human resources team, or programmatic team • Proven experience acting as a main point of contact, liaison, or coordinator for multi-departmental projects involving executive-level stakeholders • Executive administrative office functions, operations, practices, and procedures • Methods of organizing and collecting data and information • Effective record-keeping techniques • Business letter and report preparation, editing, and proofreading • Effective communication in both English and Spanish; bilingual ability in English and Spanish • Excellent verbal and written communication skills • Basic accounting knowledge and ability to keep accurate financial records • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools such as Asana, Slack, or Monday.com • Ability to operate computers, related software, and office equipment and learn new applications and systems • Demonstrated passion for or familiarity with immigration reform, workers’ rights, and/or issues impacting Latino, immigrant, and/or farm worker communities • Valid driver’s license, access to an automobile, insurance, and willingness to drive to off-site locations • Ability to travel domestically and/or internationally with the CEO • Experience working within a 501(c)(3), charity, foundation, or mission-driven organization is preferred • Ability to meet physical demands including sitting and standing for extended periods and lifting/carrying 0–50 pounds

🏖️ Benefits

• Accruals of 2, 3, and 4 vacation weeks per year depending on tenure • 16 paid holidays (includes a personal day) • 1 mental health day per calendar year • Paid sick days • Health, dental, and vision benefits • Life insurance • Flexible Spending Accounts • Employee Assistance Program for support with personal and work-related challenges • 403(b) retirement plan with 2% employer match (providing employee meets criteria) • 401(k) retirement plan with no employer match (providing employee meets criteria) • Employer-sponsored pension plan • Supplemental insurance (within 30 days of hire date) • Professional development opportunities and access to thousands of courses • 20% discount for immigration services through the UFW Foundation • Discounts via ADP Lifemart, TicketsatWork, and UnionPlus, including entertainment discounts