CIS Administrative Assistant – Ph.D. Programs

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🕒 October 26

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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University of the Cumberlands

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1888

📚 Education

Education

University of the Cumberlands is a regionally accredited university based in Williamsburg, Kentucky (with a Northern Kentucky campus in Florence) that offers on-campus and online undergraduate, graduate, executive and certificate programs. The school emphasizes affordability and access through its Cumberlands Commitment and One Price Promise (bundled tuition that includes books and many fees), provides more than 55 majors and pre‑professional programs, serves a large student body (about 20k), and highlights student support services, military‑friendly programs, and campus athletics.

📋 Description

• Assist the Dean and Program Director with data collection and analysis, focusing on Annual Program Assessment • Maintain compliance records for student engagement and attendance • Support faculty with questions, information, correspondence, materials, textbook desk copies, travel arrangements, and expense reports • Provide students with initial assistance and direct them to appropriate information sources regarding classes, registration, permissions, syllabi, and the dissertation process • Schedule appointments and meetings • Research files, records, reports, and requested documents • Assist with course scheduling, course setup, and course checks • Coordinate PhD dissertation defenses, residencies, and graduation ceremonies • Review resumes/CVs for the faculty credentialing process • Collaborate with colleagues, administrators, faculty, students, and external constituencies • Attend and take notes at administrative and operational meetings • Generate memos, emails, and reports • Perform other job-related duties assigned by the Dean and Program Director

🎯 Requirements

• Bachelor’s degree • Minimum of two years of experience as an administrative assistant in a college/university • Exceptional communication skills • Superior organization skills and dedication to completing projects in a timely manner • Good people skills and ability to communicate effectively • Outstanding telephone skills; polite, friendly manner when working with faculty and students • Proficiency in Microsoft Office suite • Proficiency in Blackboard or similar LMS • Ability to work a flexible schedule

🏖️ Benefits

• Full-time employment

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