Senior Payroll Specialist

🕒 September 29

🇺🇸 United States – Remote

💵 $31 - $38 / hour

⏰ Full Time

🟠 Senior

🧾 Payroll

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Vetsource

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🏥 Healthcare

💼 Consulting

📦 Logistics

💰 Series D on 2018-06

Healthcare • Consulting • Logistics

Vetsource is a company dedicated to providing comprehensive solutions for veterinarians and pet owners. Their services include prescription management, payment services, data services, and an online pharmacy, all designed to improve workflows, drive revenue, and enhance client relationships in veterinary practices. They offer a Vet2Pet client engagement solution and app that helps veterinary teams manage client connections through tools like in-app chat, appointment management, and virtual payment. Vetsource supports the veterinary industry by providing metrics and analysis through their Veterinary Industry Tracker, helping practices stay informed about trends and make data-driven decisions. Their goal is to build a brighter future for pets and those who care for them by streamlining systems and elevating the client experience.

📋 Description

• Support the Senior Manager, Financial Operations in the full-cycle payroll process • Process accurate and timely multi-state bi-weekly and ad-hoc payroll • Review and/or calculate wages, overtime, deductions, and bonuses • Generate finalized payroll reports and additional reports by request • Respond to associate and management payroll questions and discrepancies • Serve as first point of contact for payroll emails and questions, escalating as needed • Ensure compliance with federal, state, and local payroll regulations and tax laws • Coordinate payroll account reconciliations and resolve discrepancies with Accounting • Partner with Benefits and Leaves teams on leave pay and deductions • Assist with quarterly reporting and year-end processes, including W-2 preparation and distribution • Manage Flexible Spending Account and 401(k) interfaces and conduct periodic audits • Monitor and audit third-party payroll/tax vendor and 401(k) integration reports • Research and recommend payroll process and system improvements • Assist with internal and external audits, including annual 401(k) and Internal Compliance audits • Provide backup support for Canadian payroll and RRSP processing • Support Total Rewards and HR teams with administration questions, special projects, and assigned duties

🎯 Requirements

• Bachelor’s degree in related field preferred, or an equivalent combination of work experience and education • 5+ years experience in Human Resources or Finance, with at least 2 years in payroll administration • Strong understanding of payroll principles, practices, and regulations • Proficiency in payroll software such as WagePoint, Workday, ADP, or Paychex • Proficiency in MS Office Suite, specifically Excel • Ability to operate effectively in a team environment with technical and non-technical team members • Knowledge of multi-state and Canadian payroll preferred • Experience collaborating with accounting teams to support internal and external audits, prepare accurate journal entries, and compile key financial data for reporting • Reliable internet • Ability to work PST core business hours and additional hours as needed • Background check required after a conditional offer • Drug screen for pharmacy related roles • Must be eligible to work in the United States for US-based applicants

🏖️ Benefits

• Competitive pay and benefits including medical, vision, dental, and life insurance • Employee Assistance Program • Pet insurance and Virtual vet care • PTO, Holidays, Floating Holidays, and Volunteer Day • Retirement Savings Plan (401k/RRSP) with employer matching program • Paid parental leave • Flexible scheduling and remote work where possible • Associate Resource Groups and fun company events

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