Administrative Coordinator

🔥 13 hours ago

🏄 California – Remote

🏄 California – Remote

💵 $24 - $30 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vituity

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1975

🏥 Healthcare

🤝 B2B

Healthcare • B2B

Vituity is a physician-owned and -led partnership focused on acute care services and clinical operations. The organization positions itself as a leader in acute care innovation and is committed to transforming healthcare with a patient-first approach, uniting clinicians and employees across backgrounds to serve hospitals and patients. The provided text emphasizes clinical leadership, career opportunities, and organizational priorities like privacy and fraud awareness.

📋 Description

• Communicate messages, inquiries, and issues professionally, promptly, sensitively, and confidentially • Manage calendars, appointments, expense reports, correspondence, travel plans, itineraries, agendas, and travel-related documents • Prepare professional reports, presentations, correspondence, communications, and other documents • Manage daily administrative duties and improve workflow efficiency • Provide leadership calendar support, including scheduling meetings, resolving conflicts, managing invitations, and tracking logistics • Arrange leadership travel according to policy • File and retrieve documents and reference materials; research, compile, and analyze data • Follow up on leadership initiatives, action items, evaluations, surveys, education, compliance, and contract expirations • Answer and screen phone calls, take messages, and handle inquiries • Develop program materials such as manuals, training modules, and curricula; evaluate program impact • Coordinate staff meetings, events, conference calls, agendas, presentations, logistics, notes, and action-item follow-up • Review operating practices and implement improvements • Enter data into department databases • Coordinate regional department activities • Maintain reporting, time and expense, project status, and budget reports • Collect and analyze data for weekly and monthly specialized reports • Coordinate seminars and meetings, including planning, logistics, registration, and attendee contact • For Marketing assignments, serve as the primary contact for departmental requests, maintain the marketing requests distribution list, update marketing documents/databases/media assets, and support campaign planning and execution • Coordinate development of products, materials, and documents for client/stakeholder service delivery • Attend project meetings and take minutes • Support special projects and enterprise-wide meeting and event planning

🎯 Requirements

• High School Diploma or GED equivalent required • Two (2) years of administrative or office support, administrative analyst, or project/department coordination/support role required • 3-4 years of increasingly complex administrative support & project coordination experience preferred • Previous experience supporting a Marketing team is preferred if assigned to the Marketing department • Previous customer service experience preferred • Ability to work independently and within a teamwork setting • Detail oriented and organized, with ability to juggle multiple tasks and prioritize projects • Ability to complete tasks with varying priorities under conditions requiring speed and accuracy • General knowledge of administrative procedures and standard business office practices • Strong customer service skills with verbal and written client interactions • Strong analytical, creative conceptualization, collaborative management, oral and written communication skills • Ability to handle detailed work accurately and quickly, meet deadlines on multiple projects, and interact professionally in person and over the phone • Ability to use office equipment and automated systems/applications/software proficiently • Ability to establish and maintain effective working relationships • Ability to read, understand, and communicate in English sufficiently to perform the duties • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint • If in Business Development, proficiency in Captivate; if in Learning & Development, ability to create e-learning courses

🏖️ Benefits

• Monthly wellness events and programs such as yoga, HIIT classes, and more • Trainings to help support and advance your professional growth • Team building activities such as virtual scavenger hunts and holiday celebrations • Flexible work hours • Opportunities to attend Vituity community events • Superior health plan options • Dental, Vision, HSA/FSA, Life and AD&D coverage, and more • Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions • Generous paid time off starting 3-4 weeks’ annually • Student Loan Refinancing Discounts • Professional and Career Development Program • EAP and travel assistance included • Wellness program • Annual corporate Success Sharing bonus program based on company annual performance