Operations Coordinator

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WattTime.org

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

⚡ Energy

🤝 Non-profit

🌍 Social Impact

💰 $1.7M Grant on 2019-06

Energy • Non-profit • Social Impact

WattTime. org is a nonprofit organization dedicated to reducing global carbon emissions through strategic timing and location of electricity usage. They provide data and technical assistance to optimize the use of electric vehicles, thermostats, water heaters, and other technologies to efficiently use grid electricity and cut emissions. By focusing on load shifting, renewable energy siting, and supply chain decarbonization, WattTime. org leverages electricity grid emissions data to make impactful decisions worldwide and maximize clean energy investments. Their mission is supported by partnerships with entities like Google to expand their emissions dataset globally.

📋 Description

• Assist with employee benefits, including renewals, research, and direct team support • Maintain federal, state, and local compliance requirements for a fully remote and geographically distributed team • Facilitate logistics for HR matters such as employee job changes and relocations • Coordinate ongoing employee trainings and assist with onboarding and team training materials • Coordinate team meetings, including scheduling, agendas, discussions, and guest attendees • Assist with planning and logistics for in-person and virtual team events • Complete system and internal audits • Assist with financial audits and tax filings • Assist with administering performance reviews • Support hiring, onboarding, offboarding, and other HR-related operational workflows • Provide support for sensitive or confidential HR matters • Provide IT support, including hardware, accounts, subscriptions, and troubleshooting • Support strategic improvements to operational and HR workflows and processes • Assist with operations and HR research • Assist with data entry, cleanup, recordkeeping, filing, and documentation • Work with WattTime departments and external third parties to meet operational and HR needs • Perform other job-related duties and assignments as needed

🎯 Requirements

• 3+ years of experience in Operations, HR, or Administrative roles • Ability to thrive in a small-team environment with broad responsibilities • Impeccable attention to detail, process, and data quality • Ability to proactively problem solve, anticipate needs, and follow through on complex workflows • Strong time management and prioritization skills • Ability to manage multiple concurrent projects, competing priorities, and deadlines with minimal oversight • Ability to manage ambiguity and work in a fast-moving, ever-changing environment • Ability to take direction and independently execute • Excellent written and verbal communication skills • Ability to collaborate with employees, applicants, and external partners professionally and empathetically • Highly motivated and action-oriented • Collaborative, respectful, and team-oriented approach • Ability to work effectively remotely across regular U.S. work hours using Slack, Zoom, GSuite, and other tools • Willingness and ability to travel to team collaborative sessions a few times a year • Preferred: BA or BS degree • Experience coordinating employee benefits preferred • Experience creating onboarding and training materials preferred • Experience or interest in working for a start-up, tech organization, and/or nonprofit preferred • Must be authorized to work in the U.S.; work authorization verified through E-Verify after hire and completion of Form I-9 • Ability to sit and use a computer for extended periods

🏖️ Benefits

• Competitive salary • Full medical, dental, vision, life insurance packages for employees and 80% coverage for dependents • Paid parental and medical leave • Flexible paid time off • Professional development support • Home office support and employee choice technology • 403b with up to 5% matching contribution