Senior Project/Operations Coordinator

🔥 12 hours ago

🏄 California – Remote

🏄 California – Remote

💵 $92k - $143k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WestEd

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1966

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

WestEd is a nonprofit research, evaluation, and services organization that partners with schools, districts, communities, and policymakers to improve education and human development. Through rigorous research, professional learning, and technical assistance, WestEd supports early childhood development, K–12 and special education, assessment, teacher workforce development, and systemwide transformation. It also focuses on policy/practice guidance and emerging areas such as AI in education, economic mobility, and workforce pathways to translate evidence into practical solutions and resources.

📋 Description

• Translate methodologies and technical approaches into sequenced work plans with owners, due dates, dependencies, and review gates • Write and maintain procedures, checklists, templates, file architectures, version control, access permissions, and decision records • Onboard team members to project tools and protocols • Translate contract scopes into detailed schedules, timelines, task plans, charters, trackers, RAID logs, and dependency maps • Maintain project tracking two to three weeks ahead and flag conflicting deadlines with proposed options • Follow up on action items and maintain governance documentation, including RACI charts, sponsorship maps, and decision logs • Estimate staff and resource needs to support planning, budget development, and reforecasting • Maintain risk and issue registers and track mitigation to closure • Track contract deliverables against due dates and requirements • Coordinate proofreading, brand compliance, accessibility review, formatting, and other deliverable quality assurance • Prepare and submit invoices for completed deliverables • Monitor spending and level of effort against task-level and total not-to-exceed amounts • Coordinate logistics for client meetings, workshops, retreats, advisory body meetings, and multi-day working sessions • Manage venue setup, audiovisual needs, catering, travel, registration, attendance, and dietary/accessibility accommodations • Draft agendas and run-of-show documents, prepare participant materials, and manage participant communications • Facilitate internal team meetings, capture notes and action items, prepare status updates, and manage project calendars • Serve as scheduling, logistics, and status point of contact for clients • Coordinate dependencies with technology vendors, state IT departments, and delivery partners • Consult Project Directors on changes to scope, budget, or timeline • Direct end-to-end delivery for medium-sized scopes and support Senior Project Managers on larger scopes

🎯 Requirements

• Bachelor’s degree or equivalent professional experience • Familiarity navigating public-sector timelines • Experience coordinating or managing multi-workstream projects or contracts where the project plan changed materially after kickoff, ideally in public sector, education, or professional services consulting • Experience working alongside subject-matter experts and translating their approach into an operational plan • Hands-on experience running logistics for in-person professional convenings, workshops, retreats, or multi-day meetings • Proficiency in Asana, Smartsheet, or a comparable project management platform such as Monday.com, MS Project, Airtable, or Jira • Ability to build trackers, dashboards, and templates • Ability to translate a contract scope of work into a detailed schedule with dependencies, owners, and milestones • Ability to design durable project structures and clearly document processes • Budget tracking, invoicing, and cost monitoring against contract amounts • Deliverable quality control, including proofreading, brand compliance, and digital accessibility standards • Strong spreadsheet skills in Google Workspace and Microsoft Office • Ability to organize information and maintain current documentation • Ability to adapt to changing plans and proactively surface risks • Meticulous attention to detail across documents, schedules, budgets, and logistics • CAPM, PMP, or comparable project management certification preferred • Experience supporting a governing board, council, commission, or other public advisory body preferred • Prior work in state agencies, regional service agencies, large districts, or national TA centers preferred • Must be authorized to work in the United States; visa sponsorship is not available • Successful candidates must pass a criminal background check and education verification • Will require multi-day in-person travel to Oregon several times per year • Geographic preference: West Coast, Pacific Northwest, or Mountain West

🏖️ Benefits

• 15% contribution toward retirement effective day 1 of employment and immediately 100% vested • Pre-tax Flexible Spending Accounts and Health Savings Account option • Health/welfare benefits effective the first of the month following the hire date • PTO: 19 days, increasing to 21 days beginning the third year of employment • 12 paid holidays • Life insurance valued at 3x gross salary, maximum $500,000 • Opportunities for annual merit-based performance increases • Annual incentives • Professional development opportunities • Mentorship program