Administrative Assistant

🔥 14 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WVU Medicine

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance

WVU Medicine is a comprehensive health system affiliated with West Virginia University, providing medical services through a network of hospitals across West Virginia. The system includes notable facilities such as J. W. Ruby Memorial Hospital, WVU Medicine Children's, and various other regional medical centers. WVU Medicine offers a wide range of healthcare services, including specialized and advanced medical treatments such as robotic heart surgery. It's also involved in medical education, research, and community health initiatives, emphasizing a mission of delivering high-quality care to the communities it serves.

📋 Description

• Perform a wide range of administrative duties and coordinate complex office procedures • Coordinate department correspondence and support ongoing communications • Reconcile monthly budgets and analysis reports; update cost center budget tallies • Process invoices, purchase orders, requisitions, expense forms, and credit card statements • Update policies, procedures, and departmental information annually • Support employees with forms and information updates • Screen and refer incoming phone calls and department visitors • Maintain office supply inventory • Schedule conference rooms, staff and committee meetings, conference calls, and Webex needs • Prepare agendas, minutes, and monthly or appointment calendars • Function as the department payroll representative and coordinate payroll and leave reports • Schedule travel arrangements • Review compliance documentation, invoicing, and timekeeping records

🎯 Requirements

• High school diploma or equivalent • Two years of additional training or related experience OR one year of secretarial training may substitute for experience • Ability to type at least 35 wpm • Understanding of Microsoft Office products, Excel, and other systems • High attention to detail for reviewing compliance documentation, invoicing, and timekeeping records • Ability to lift, push, or pull 10–15 pounds • Ability to sit for long periods of time

🏖️ Benefits

• Full-time schedule of 40 hours per week