Senior AP Specialist

🕒 October 12

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📝 Accounts Payable

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XGames

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11 - 50 employees

🛍️ eCommerce

eCommerce

XGames is a domain name that is currently available for purchase through Nameshift. com, a platform that facilitates the buying and selling of domain names. The domain xgames. eu is listed for sale for €4,800, with an option for buyers to make an offer. Nameshift. com offers services such as a free domain transfer and escrow service to ensure a secure transaction without additional costs to the buyer. The platform emphasizes fast domain transfer, with an average turnover time of 24 hours, making it easy and reliable for purchasers to gain control of their desired domain quickly.

📋 Description

• Own the end-to-end accounts payable cycle, including vendor onboarding and maintenance, invoice processing, GL coding, approval workflows, payment runs, and AP aging. • Manage athlete payments, including prize money, appearance fees, and other contracted amounts. • Collect and validate W-9 and W-8BEN documentation, apply required tax withholding for foreign payees, coordinate domestic and international wires, and ensure prompt event-related payments. • Process and reconcile staffing agency and event labor vendor invoices; validate hours, headcount, and rates against contracts and event schedules. • Resolve vendor and event-operations discrepancies and ensure event labor costs are accurately accrued and coded. • Support vendor settlements for live events and league operations. • Own AP subledger reconciliations, review outstanding payables, and coordinate AP accruals and month-end close activities. • Serve as primary contact for vendor, athlete, and staffing partner payment questions. • Maintain AP controls, verify vendor bank-detail changes, maintain tax documentation, assist with 1099 and 1042-S reporting, and support audits and withholding procedures. • Use NetSuite, Ramp, and other financial systems to maintain accurate AP data and improve automation, workflows, and scalable procedures. • Perform other related duties and support additional accounting and finance activities as needed.

🎯 Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience will also be considered. • 3+ years of progressive accounts payable experience, with demonstrated ability to independently manage the full AP cycle. • Experience with payee tax compliance, including W-9 and W-8BEN collection, 1099 reporting; International Payment and tax reporting experience is a plus. • Strong attention to detail, organizational, analytical, and communication skills, with the ability to manage high transaction volume and competing deadlines. • Strong understanding of AP accounting, accruals, cut-off, reconciliations, aging analysis, and general GAAP fundamentals. • Experience supporting month-end close and reconciling AP subledgers to the general ledger. • Proficiency with ERP and financial systems; NetSuite experience is strongly preferred. Experience with Ramp or similar platforms is a plus. • Experience in live events, sports, entertainment, or heavy AP volume environments is a plus.

🏖️ Benefits

• Medical, Dental, Vision • Short-Term and Long-Term Disability • Life Insurance • 401(k) • Unlimited PTO • Home Office Allowance • Monthly Work-From-Home Stipend • Fully Remote Work Environment • Opportunity to attend future X Games events

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