Administrative Assistant, StopEACOP Campaign

Job not on LinkedIn

November 23

Apply Now

Receive Emails with Similar Jobs

350.org

WebsiteLinkedInAll Job Openings

Non-profit • Energy • Social Impact

350. org is a global movement comprised of ordinary people working to create a world powered by clean, accessible, and affordable renewable energy. The organization fights for climate justice by advocating for a transition away from fossil fuels to renewable energies such as solar and wind power. 350. org organizes online campaigns and local groups to push for significant climate action and influence policy change, aiming to foster a sustainable and equitable future. It is committed to raising awareness, mobilizing communities, and fighting for climate solutions worldwide.

51 - 200 employees

Founded 2011

🤝 Non-profit

⚡ Energy

🌍 Social Impact

📋 Description

• Prepare and organize documents for grants (checklists, simple due diligence, draft agreements using templates). • Tracking deliverables and timelines. • Support implementation of partner projects in line with coalition strategic priorities and shifts. • Liaise with the 350 Operations Team on payments and basic paperwork. • Schedule and help organize Working Group meetings (send invites, simple agendas, notes, action lists). • Support basic logistics for actions, training, and events (bookings, lists, follow-ups). • Keep a simple tracker/dashboard of activities, outcomes-in-progress, and grant milestones. • Contribute to monthly coalition members’ briefings. • Use our checklists for travel, events, and media use (consent, data protection). • Log incidents or concerns and alert the relevant Working Group, Steering Committee, and Senior Coordinator when needed. • Support the Steering Committee to implement best practice, security, and safety protocols across all levels of coalition communications and organising. • Other duties as assigned.

🎯 Requirements

• 1-3 years in coalition/NGO/community organising with strong administrative coordination across multiple stakeholders. • Familiarity with grant or subgrant administration, contracting, compliance tracking, and tidy record-keeping. • Strong coordination skills: meetings, notes, follow-ups, and keeping people on track. • Able to learn and operate systems for procurement, vendor onboarding, grants/reporting portals in line with guidance from the 350 Operations team to ensure seamless management and disbursement of coalition subgrant funding. • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. • Excellent written and verbal communication skills, with the ability to interact with diverse stakeholders. • Proficiency in office software and project management tools. • Strong problem-solving abilities with the ability to think fast on your feet and problem-solve in a proactive approach to challenges. • Experience in organising meetings, events, or conferences. • Experience in minute-taking and tracking actions for effective implementation. • Experience working with cross-cultural and remote teams. • Excellent fluency in Verbal and written English. • Familiar with Online communications systems (Zoom, Slack, Google Channels, etc.). • Strong grounding in solidarity, justice, and related movement values. • Political awareness of climate justice with its related issues and sensitivity to frontline communities' realities in East Africa.