Executive Administrative Assistant

Job not on LinkedIn

November 27

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

💵 $24 - $28 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Alpha USA

WebsiteLinkedInAll Job Openings

Charity • Education • Non-profit

Alpha USA is an organization dedicated to exploring and teaching Christian faith through programs, resources, and experiences like the Alpha course. It aims to equip churches, individuals, and groups with tools and trainings to facilitate conversations about faith and spirituality in a welcoming environment. Alpha offers free resources, trainings, and series tailored for various contexts, including youth, prisons, and different faith communities. The organization supports communities through in-person and online activities, promoting Christian beliefs and practices.

51 - 200 employees

Founded 1979

🤲 Charity

📚 Education

🤝 Non-profit

📋 Description

• Provide high-level administrative support to the EVP of Strategic Church and Sr. Director of Envision. • Manage calendars, schedule meetings, and coordinate internal and external appointments. • Prepare and organize documents, presentations, meeting agendas, and follow-ups. • Support travel planning including booking flights, lodging, and itineraries. • Document and process expense reports. • Assist with special projects, communications, cross-departmental coordination, and administrative workflows as needed. • Track tasks, deadlines, and priorities using Monday.com or similar project/task management tools. • Coordinate internal communication, assist with departmental planning rhythms, and provide administrative support for cross-functional initiatives. • Manage communication flow, responding on behalf of executives where appropriate. • Maintain database updates and light Salesforce data entry. • Support event preparation primarily through administrative tasks. • Provide administrative assistance for Envision events including basic hospitality coordination, vendor research and interaction, venue bookings, and travel confirmations. • Assist with event registration setup and data tracking under guidance from the events team.

🎯 Requirements

• Bachelor’s Degree (or in process)• Highly organized and detail-oriented• Strong ability to work independently in a remote environment; self-motivated, disciplined, and able to manage time effectively without direct oversight.• Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint)• Experience with project/task management tools (Monday.com)• Working knowledge of CRM - Sales Force• Familiarity with event platforms – will train (Blackthorn, Brushfire, etc.)• Ability to manage and track budgets and expenses (Tallie)