Business Operations Specialist

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 $24k - $38k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 6%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 68 days.

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ANNA (Allied Network for Neurodevelopmental Advancement)

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51 - 200 employees

💼 Consulting

⚖️ Legal

🏥 Healthcare

Consulting • Legal • Healthcare

ANNA (Allied Network for Neurodevelopmental Advancement) is a provider of naturalistic ABA (Applied Behavior Analysis) services aimed at supporting autistic children and their families. They offer a range of services including developmental evaluations, parent coaching, and after-school social groups, all focused on enhancing the growth, independence, and joy of children with neurodevelopmental differences. ANNA is committed to using evidence-based interventions and works with families to navigate insurance coverage, ensuring access to necessary care.

📋 Description

• Own end-to-end employee onboarding, including pre-boarding, day-one experience, equipment provisioning, system access, I-9 and eligibility documentation, benefits enrollment hand-off, and 30/60/90 check-ins • Own employee offboarding, including separation logistics, system deprovisioning, exit interviews, equipment returns, and documentation • Maintain Ashby as the source of truth for recruiting activity, including pipelines, templates, approval flows, job postings, and interview plans • Manage Indeed job postings and sponsorships, monitor spend and applicant flow, and adjust campaigns • Maintain the Open Roles Tracker and build recruiting reports and automations • Maintain accurate, audit-ready employee records, files, and HRIS data • Keep policies, handbooks, SOPs, and state addenda current and version-controlled • Support I-9 audits, ACQ accreditation documentation, training records, and state and federal reporting • Serve as a point of contact for employee questions during US business hours • Handle operational projects including vendor onboarding, license tracking, internal events, offsite logistics, research, SharePoint and Company Hub upkeep, and document cleanup • Partner with Finance, IT, Clinical Operations, and external vendors • Build and document AI-native workflows using Claude, ChatGPT, MCP, Zapier, Asana, SharePoint, Rippling, and Ashby • Draft internal communications and maintain the internal knowledge base

🎯 Requirements

• 3+ years of experience in People Operations, HR coordination, business operations, recruiting coordination, or a closely related role at a fast-paced company • Hands-on experience running onboarding, offboarding, or HR administration in an HRIS • Strong daily, hands-on use of generative AI tools; Claude and ChatGPT preferred, with Gemini or Copilot acceptable • Excellent written English and clear, warm, professional communication over email, Microsoft Teams, and shared documents • Proven ability to work full-time US Eastern hours from the Philippines with a stable, reliable home work setup • High standard for accuracy and discretion with sensitive employee and company data • Fluency with at least one major ATS and at least one HRIS preferred • Experience supporting US-based startups or scale-ups from the Philippines preferred • Experience in healthcare, behavioral health, or another regulated industry preferred • Familiarity with MCP servers, Claude Projects, Cowork, and AI integrations with Asana, SharePoint, Microsoft 365, or Salesforce preferred • Experience in a high-growth or scaling startup environment preferred • Comfort with light SQL, spreadsheet formulas, or no-code automation tools preferred • Experience drafting or maintaining HR policy documents, vendor contracts, or operational SOPs preferred

🏖️ Benefits

• Flexible PTO • US holidays observed • Full access to Claude, ChatGPT, and supporting AI tooling provided • Full-time schedule aligned with US Eastern Time business hours • Remote work from the Philippines • Equal opportunity workplace

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