Senior Executive Assistant – AI & Business Operations

Job not on LinkedIn

🕒 Yesterday

🇵🇭 Philippines – Remote

💵 ₱50k - ₱65k / month

⏰ Full Time

🟠 Senior

⚙️ Business Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Take complete ownership of executive inboxes, reviewing, prioritizing, and actioning emails • Draft professional responses using the company’s tone of voice, independently or with Claude AI • Identify urgent matters, escalate critical communications, and follow up on outstanding items • Manage executive calendars, schedule meetings, coordinate appointments, and prepare leadership for commitments • Serve as a point of contact when executives are travelling, on set, or unavailable • Use Claude and the company’s AI-powered operating systems to support daily operations • Leverage the AI knowledge base to prepare communications, retrieve information, and automate repetitive tasks • Stay informed about emerging AI tools and propose workflow improvements • Maintain accuracy, confidentiality, and sound judgment with AI-generated outputs • Research, coordinate, and book domestic and international travel, including flights, accommodation, and itineraries • Organize crew outings, team events, client lunches, agency meetings, and relationship-building functions • Liaise with venues, suppliers, and service providers while managing changing schedules • Maintain communication and conduct outreach check-ins with clients, advertising agencies, and key business contacts • Support business development through follow-ups, introductions, and relationship nurturing • Track conversations, opportunities, and follow-up actions in monday.com • Maintain accurate contact records, communication logs, and activity tracking in monday.com • Organize administrative information, documents, and records • Provide meeting preparation, research, and general business coordination • Link leadership with internal teams, production, creative, and operational staff • Ensure important messages reach stakeholders promptly when leadership is on location or travelling • Identify and resolve scheduling or communication bottlenecks

🎯 Requirements

• Proven background as an Executive Assistant, Senior Virtual Assistant, Personal Assistant, or similar business support role • Advanced experience managing high-volume executive inboxes, calendars, complex travel logistics, and client communications • Strong familiarity with AI tools, specifically Claude, ChatGPT, or comparable platforms • Comfort operating within an established AI-driven environment • Hands-on experience using CRM or project management platforms, ideally monday.com • Exceptional written and spoken English • Ability to communicate naturally and professionally with New Zealand clients and stakeholders • Full availability to work full-time during New Zealand business hours and holidays • High level of discretion • Strong organizational skills, self-direction, and acute attention to detail • Previous experience directly supporting founders, directors, or senior executives preferred • Prior experience working with New Zealand or Australian businesses preferred • Background within a creative agency, film production, advertising, media, or marketing environment preferred • Familiarity with client relationship management, business development support, or outbound outreach preferred • Exposure to AI automation tools, workflow design, or productivity software preferred • Design or content skills using tools such as Canva or presentation software preferred • Experience organizing corporate events, client functions, or team activities preferred • Fun, vibrant, and engaging presence with positive energy • Outgoing personality comfortable speaking up, asking questions, following up with stakeholders, and bringing fresh ideas • Forward-thinking, resourceful, and proactive mindset • Genuine interest in AI, automation, and modern technologies • Absolute reliability, adaptability, and ability to navigate unpredictable schedules • Strong understanding of the business impact of relationship management, timely follow-ups, and brand representation

🏖️ Benefits

• Full-time independent contractor arrangement • Remote work • New Zealand business hours and holidays (9am to 5pm)