Program Administrative Coordinator

November 24

⚔️ Virginia – Remote

Although this job is listed in Virginia, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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ARETUM

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Government • Cybersecurity • Enterprise

ARETUM is a leading government contracting company specializing in technology-enabled mission support services for the Department of Defense, Department of Homeland Security, and Federal-Civilian customers. ARETUM provides leading-edge solutions and services focusing on Next Generation Analytics, Engineering Services, Training Services, IT Services, Cyber Security, PMO Support, and Financial Consulting. The company supports federal government missions and initiatives globally and is a prime contractor on numerous contracts.

501 - 1000 employees

🏛️ Government

🔒 Cybersecurity

🏢 Enterprise

📋 Description

• - Provide comprehensive administrative and analytical support to the PMO, Project Manager (PM), and Deputy Project Manager (DPM) • - Organize, schedule, and coordinate meetings, including maintaining contact lists, managing invites, and resolving email distribution discrepancies • - Take detailed meeting notes, summarize key takeaways, and produce concise summaries (two pages or fewer) while preserving essential information • - Create, maintain and update PMO databases, trackers, and SharePoint sites; respond to validation taskers and ensure data accuracy • - Assist in preparing and formatting reports, presentations, and documentation in Microsoft Word, Excel, PowerPoint, and SharePoint • - Identify and document potential process improvements or efficiencies for future review and implementation • - Support financial, staffing, and performance tracking activities by collecting and organizing relevant data as directed • - Conduct independent research to resolve questions or issues, while exercising sound judgment on when to seek clarification • - Ensure compliance with established PMO procedures and maintain high-quality standards across all deliverables

🎯 Requirements

• - Bachelor's degree in Project Management, Business Administration, Business Management, Organizational Management, or a related field is preferred • - 3+ years of experience in an administrative support or project coordination role • - Strong attention to detail with the ability to follow complex processes accurately and consistently • - Excellent organizational, time management, and communication skills • - Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint • - Demonstrated ability to balance independent work with collaboration and feedback • - Ability to manage multiple priorities in a fast-paced environment • **Preferred Qualifications** • - Resourceful and proactive, with a willingness to take initiative. • - Interest in developing project management skills and pursuing future growth opportunities within the PMO • - Intuitive in identifying process gaps and recommending actionable improvements • - Familiarity with automation tools (e.g., Power Automate, Power BI, or similar) is a plus

🏖️ Benefits

• - Health Care Plan (Medical, Dental & Vision) • - Retirement Plan (401k, IRA) • - Life Insurance (Basic, Voluntary & AD&D) • - Paid Time Off (Vacation, Sick & Public Holidays) • - Family Leave (Maternity, Paternity) • - Short Term & Long-Term Disability • - Training & Development