Administrative Assistant

🔥 56 minutes ago

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Asiacruit

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Asiacruit is an Employer of Record and Business Process Outsourcing (BPO) firm focused on helping companies hire employees, manage payroll, maintain compliance, and expand across Asia without the need to set up local legal entities. The company advertises job openings, provides regional HR and payroll services, and positions itself as a partner for cross-border hiring and workforce management; the site also highlights company culture recognition (Great Place to Work in the Philippines).

📋 Description

• Provide day-to-day administrative support to accounting, finance, insurance, claims, underwriting, billing, and operations teams • Manage calendars, schedule meetings, coordinate appointments, and send reminders • Prepare agendas, meeting materials, notes, action items, correspondence, and follow-up communications • Monitor shared inboxes, route inquiries, respond to routine requests, and escalate issues • Draft, format, proofread, and distribute business documents • Organize and maintain insurance policy, billing, claims, underwriting, customer, carrier, and vendor records • Enter and update insurance, invoice, payment, customer, vendor, and expense information in systems and spreadsheets • Review forms, policy documents, endorsements, certificates, invoices, claims documentation, and other records for completeness and accuracy • Track renewals, documentation requests, claims updates, payment status, outstanding items, and deadlines • Support invoice approvals, payment schedules, customer statements, vendor correspondence, reconciliations, audit requests, and financial documentation • Prepare recurring administrative reports, tracking logs, status updates, activity summaries, and management reports • Maintain electronic and physical filing systems, naming conventions, folder structures, indexing, and version control • Communicate professionally with customers, policyholders, vendors, carriers, insurance professionals, and internal departments • Protect confidential information and follow approval workflows, access controls, document retention requirements, and compliance procedures • Identify missing information, processing errors, duplicate records, control issues, and process-improvement opportunities • Perform other administrative, insurance, accounting, and operational duties as assigned

🎯 Requirements

• Associate degree or bachelor's degree in Business Administration, Accounting, Finance, Insurance, Office Administration, or a related field • 1+ year of experience in administrative support, office administration, customer service, insurance, accounting, finance, or a related role • Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams or similar collaboration tools • Strong data entry, document management, scheduling, organization, and time management skills • Ability to review information carefully and maintain accurate records across multiple systems and files • Basic understanding of invoices, expense reports, payment requests, accounts payable, accounts receivable, or financial documentation • Ability to manage multiple priorities, meet deadlines, and follow established procedures • Strong English communication skills, written and verbal • Professional telephone, email, and customer service skills • Ability to handle confidential information with discretion and professionalism • Reliable internet connection and suitable home office environment • Ability to work effectively with remote or international teams

🏖️ Benefits

• Competitive compensation • Opportunities for professional development and career growth • Supportive, international environment • Exposure to cross-functional teams and industry professionals • Practical experience in office administration, insurance processes, accounting support, data management, customer service, and business operations