CRM & Operations Virtual Assistant

Job not on LinkedIn

🔥 0 minutes ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and maintain the HubSpot CRM, ensuring data is accurate, organised, and up to date • Manage and segment databases, contacts, prospects, and lead information • Build and maintain prospect and call lists • Monitor incoming enquiries and coordinate appropriate follow-ups • Assist with administrative and operational tasks across the business • Identify repetitive processes and recommend opportunities for automation • Build and manage automations using Zapier • Help develop and improve CRM workflows and processes • Support KPI tracking and reporting, including Google Sheets dashboards • Manage scheduling and calendar-related administration through Calendly • Conduct occasional professional phone follow-ups where required • Use AI tools such as ChatGPT and Claude to improve efficiency and streamline processes • Maintain organised documentation across OneNote, Google Drive, and Google Workspace • Improve systems, workflows, and day-to-day operations • Potentially support LinkedIn outreach and management as the role develops

🎯 Requirements

• Strong experience using HubSpot CRM • Hands-on experience with Zapier and workflow automation • Excellent administrative and organisational skills • Strong database management experience • Comfortable working with Google Workspace and Google Drive • Experience using Calendly or similar scheduling platforms • Confident using AI tools such as ChatGPT and/or Claude • Excellent written and verbal English • Strong attention to detail • Ability to work independently and manage priorities • Professional and confident communication style • Nice to have: Experience with LinkedIn outreach or LinkedIn Sales Navigator • Nice to have: Experience managing KPI dashboards or reporting in Google Sheets • Nice to have: Experience with phone-based prospect follow-up • Nice to have: Experience working within a consulting, sales, or professional services environment • Nice to have: Familiarity with Mac tools and OneNote • Nice to have: Experience identifying and implementing business process improvements

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM • Potential to increase to full-time as the business grows and responsibilities expand