Executive Assistant – Billing

Job not on LinkedIn

🕒 April 8

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage inbound and outbound communication across WhatsApp, email, and Slack • Draft clear, professional messages on behalf of Partners • Track ongoing threads and ensure timely follow-ups • Maintain a polished, white-glove tone across all external communications • Escalate time-sensitive or high-risk items appropriately • Own end-to-end scheduling for meetings and calls with clients, lenders, and internal partners • Coordinate across time zones, manage reschedules, and send confirmations/reminders • Ensure calendars are clean, current, and prioritized • Prepare Partners in advance with agendas, links, and required materials • Prepare and refine meeting decks, pitch materials, and presentation documents • Build professional, executive-level slides for client presentations, lender discussions, and board/internal strategy meetings • Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint) • Ensure consistency in formatting, charts, tables, and narrative flow • Keep CRM records accurate and up to date • Log communication and meeting outcomes where required • Support light pipeline tracking so nothing falls through the cracks • Track Partners’ weekly to-dos and priorities • Maintain a clear task system with owners and deadlines • Convert meeting outcomes into actionable next steps • Proactively follow up to keep work moving and reduce Partner bottlenecks

🎯 Requirements

• 3–5+ years experience as an Executive Assistant or senior administrative support role • Strong written English with professional, client-facing tone • Proven experience managing executive calendars and scheduling complex meetings • Strong presentation skills (PowerPoint / Google Slides); able to make content investor or client-ready • Experience maintaining CRMs accurately and consistently • Highly organized, proactive, and dependable • Background in finance, private credit, investment banking, PE/VC, fintech, or professional services (Preferred) • Experience supporting founders or senior partners in a small, fast-moving team (Preferred) • Comfort working with data-heavy or finance-style presentations (Preferred) • Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools) (Preferred)

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM