Executive Assistant – Dental Practice, Personal Support

🔥 0 minutes ago

🌐 South Africa, Philippines – Remote

🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote

💵 $700 - $900 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and organise multiple personal and professional email inboxes • Monitor incoming messages and prioritise important or time-sensitive requests • Manage calendars, appointments, meetings, and quarterly team reviews • Coordinate family events, dinners, reservations, and personal appointments • Assist with personal administration, including bills and other agreed tasks • Keep the client organised and ensure important tasks do not fall through the cracks • Use judgement to determine what requires immediate attention and what can be handled independently • Monitor patient enquiries received outside normal office hours • Respond professionally to patient emails and enquiries • Review transcribed messages from the practice’s AI answering service • Assist patients with scheduling and appointment-related queries • Identify urgent or potentially serious patient matters and escalate them appropriately • Communicate with patients calmly, professionally, and empathetically • Maintain professionalism and confidentiality when handling sensitive patient information • Use Slack to communicate with the dentist when an urgent response is required • Coordinate with practice team members • Help organise internal meetings and schedules • Act as a reliable point of contact when the client is unavailable during working hours • Potentially provide marketing support, website management and updates, additional practice administration, patient communications and follow-ups, broader business administration, and additional executive and personal support

🎯 Requirements

• Highly organised with excellent attention to detail • Proactive and able to work independently without constant supervision • Comfortable managing multiple inboxes and calendars • Excellent written and verbal communicator • Confident communicating directly with patients and clients • Professional, friendly, and personable • Comfortable handling confidential information • Able to prioritise tasks and recognise when something requires escalation • Adaptable and willing to take on new responsibilities as the role develops • Comfortable working U.S. Eastern Time hours • Experience in executive or personal assistance, medical or dental administration, patient coordination or medical reception, healthcare customer service, managing multiple email accounts, appointment scheduling, practice administration, marketing, or website management highly beneficial • Strong spoken and written English is essential • Clear, easily understood spoken English • Approximately 20 hours per week initially, ideally across four days at around five hours per day • Availability for the preferred working window of 3:00 PM–8:00 PM U.S. Eastern Time • May require availability for one weekend day per week

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker • Training and support provided where required • Potential to grow into a full-time position • Potential for role expansion into marketing, website management, practice administration, patient communications, broader business administration, and additional executive/personal support