Personal Assistant

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Maintain filing systems and document repositories, ensuring records are accurate, up to date, appropriately archived, and easily retrievable • Maintain tracking registers for company licences, certificates, and registrations • Monitor renewal dates, collect and submit required documentation, follow up on internal actions, and archive evidence of completed renewals • Monitor incoming customer queries, route them to appropriate personnel, track outstanding items, and escalate unresolved or sensitive matters to management • Coordinate company calendars, assist with internal announcements and news, maintain communication platform displays, and support internal events or meetings • Attend required meetings, record and distribute minutes, prepare agendas and supporting documentation, and track action items through to completion • Arrange business travel logistics, including transport, accommodation, and itineraries • Assist with organising workshops, training sessions, catering, and venue logistics • Assist with employee record maintenance and support general staff queries • Coordinate basic onboarding and offboarding paperwork and escalate complex HR matters to management • Provide ad-hoc administrative support across departments • Maintain a professional office environment and recommend process improvements to enhance administrative efficiency

🎯 Requirements

• Demonstrated experience in office administration or operational support • Strong organisational, record-keeping, and document management capabilities • Proven ability to track compliance deadlines and manage administrative registers • Professional written and verbal communication skills • Experience taking and distributing accurate meeting minutes • Basic administrative experience supporting HR paperwork, onboarding, or offboarding processes • Experience arranging business travel itineraries and event logistics (desirable)