Executive Assistant – Global Health, Genomic Data

🔥 12 minutes ago

🌐 South Africa, Philippines – Remote

🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote

💵 $700 - $900 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Provide direct executive and administrative support to the founders • Manage and coordinate calendars and meetings • Monitor incoming emails and respond to or flag items appropriately • Handle important messages and meeting requests promptly • Coordinate meetings with senior and international stakeholders • Follow up with contacts who have gone quiet • Track outstanding conversations, commitments, and follow-ups • Prepare and organise documents for meetings and external stakeholders • Conduct international research to identify suppliers, services, venues, and other resources • Assist with event organisation and travel-related requirements • Research and coordinate local suppliers in international locations • Support ad-hoc personal and professional administrative tasks • Maintain, create, organise, edit, and share Notion documentation • Keep Notion records accurate and up to date • Organise and categorise company expenses • Convert expense information into useful data for weekly and monthly reviews • Prepare documentation for accountants, tax advisors, and lawyers • Manage sensitive documents and track deadlines • Handle sensitive business, legal, scientific, and personal information • Maintain confidentiality and follow data security procedures

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role • Excellent written English and professional email communication skills • Strong organisational and time-management skills • Excellent attention to detail • Ability to prioritise urgent tasks effectively • Strong judgment and common sense • Proactive “figure it out” mentality • Ability to work independently with minimal supervision • Experience managing calendars, meetings, and correspondence • Experience working with Notion • Comfort using Slack • Strong document management and administrative skills • High level of discretion when dealing with confidential information • Familiarity with Claude or ChatGPT is advantageous • Part-time availability of 20 hours per week

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker