Executive Assistant – Operations & Admin VA

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🕒 May 4

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Support a VP of Operations & Finance at a fast-growing company • Digitize and organize large volumes of documents (Google Drive) • Maintain structured filing systems (digital + inbox) • Organize inbox using folders, labels, and automations • Track and manage corporate credit card expenses • Match receipts to transactions • Prepare expense reports for accounting • Support ongoing construction project coordination • Track invoices and ensure proper documentation • Manage both personal + professional calendar • Schedule meetings, appointments, and commitments • Act as a right-hand support to a senior executive • Help prioritize tasks and improve workflow efficiency • Assist with ad hoc admin tasks

🎯 Requirements

• 3+ years experience as a VA / EA / Operations Assistant • Strong organizational skills (borderline OCD in a good way) • Proactive and independent (doesn’t wait to be told everything) • Comfortable supporting senior-level executives • Strong attention to detail • Able to handle both structured and unstructured environments • Trustworthy and reliable • Must Have: Google Workspace (Docs, Drive, Gmail) • Calendar management tools • Nice to Have: Sage Intacct (or any accounting software) • Light bookkeeping experience • Experience with automation tools • Comfortable using AI tools

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM