Executive Assistant – Operations Manager

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage the Founder's professional and personal calendars, meetings, appointments, travel, and reservations, resolving conflicts proactively • Turn voice notes and messages into tracked tasks with defined deadlines • Maintain project-tracking systems across all ventures and provide proactive status updates • Serve as a strategic sounding board and outline concrete next steps • Handle calls, routine personal administration, research, and purchasing on the Founder's behalf • Coordinate with the LA-based personal assistant for in-person errands • Prepare and coordinate biweekly payroll and ensure payroll and taxes are submitted and funded accurately on time • Liaise with legal counsel, accountants/bookkeepers, the payroll provider, HR, and studio managers • Coordinate employee onboarding and offboarding and maintain confidential compliance paperwork • Track business licenses, insurance renewals, compliance obligations, and corporate deadlines • Record meeting notes and align leadership on quarterly milestones and operational progress • Manage vendor relationships and special projects end to end • Support brand expansion, studio launches, recruiting workflows, invoice processing, and procurement • Manage low-volume customer inquiries for digital course offerings • Maintain company SOPs and collaborate on AI-driven process automation • Manage event schedules, budgets, vendors, rentals, and supplies for community gatherings and the private Venice event venue • Distribute invitations, track RSVPs and guest lists, and coordinate community communications • Handle administration for short-term residential rentals • Research and pitch speaking engagements, conferences, podcasts, and media features • Maintain speaker bios, headshots, presentation decks, and web copy • Manage the personal brand content calendar and publishing • Source and coordinate apparel manufacturers, suppliers, and pattern makers; oversee samples and production schedules • Assist with go-to-market planning, social commerce research, and photoshoot logistics

🎯 Requirements

• 3–4+ years of experience as an Executive Assistant, Operations Manager, or comparable operational role, ideally supporting a founder, principal, or CEO directly • Exceptional organizational rigor with a flawless track record managing payroll, tax, and regulatory deadlines • Highly skilled at translating voice notes and quick, high-level messages into structured, prioritized action plans • Strong conversational interpersonal skills paired with high discretion, confidentiality, and sound professional judgment regarding compensation and personnel matters

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