Executive Assistant

🔥 22 hours ago

🇿🇦 South Africa – Remote

💵 $2k - $2.5k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Triage high-volume email traffic, manage complex scheduling, protect the executive's time, and flag urgent action items • Coordinate end-to-end travel logistics, including flights, ground transport, and itinerary schedules • Support new hire onboarding processes, including benefits administration, health insurance enrollment, and 401(k) setup coordination • Monitor medical and facility license renewal dates, track deadlines, and maintain compliance documentation for managed facilities • Maintain, structure, and optimize operational spreadsheets and dashboards to provide visibility into company metrics • Document recurring workflows into standard operating procedures and leverage Claude/AI tools to optimize administrative procedures • Communicate directly with vendors, coordinate and schedule provider interviews, and follow up on outstanding deliverables • Provide high-level administrative support and operational and personal coordination for the founder

🎯 Requirements

• 2 to 5 years of proven experience supporting senior executives or business owners in a high-level administrative capacity • Native or first-language-level English fluency (C1 required) with polished, nuanced verbal and written communication • Demonstrated ability to bring critical thinking and structured solutions rather than relying solely on direct instruction • Comfortable balancing executive-level business support with daily operational and personal coordination tasks • Hands-on experience or rapid adaptability using AI productivity tools, specifically Claude, for drafting, data formatting, and process creation • Ability to operate reliably within secure systems for sensitive business records, credential managers, and spend-controlled purchasing tools • Familiarity with or willingness to obtain HIPAA awareness/compliance training • Prior experience in healthcare administration, medical staffing, or facility management is preferred • Proficiency with Claude, Microsoft 365, Outlook, Excel, and Word • Based in South Africa or LATAM • Availability Monday to Friday, 9:00 AM to 5:00 PM Eastern Time (ET)

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