Executive Assistant – Operations Coordinator

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🏥 Healthcare

📦 Logistics

📣 Marketing

Healthcare • Logistics • Marketing

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Provide direct administrative and operational support to the executive • Manage calendars, schedule meetings, coordinate appointments and organise priorities • Handle correspondence, follow-ups and general administrative tasks • Prepare documents, maintain records and track important tasks and deadlines • Anticipate the executive's needs and proactively address outstanding items • Support recruitment activities, including candidate sourcing, screening, interview scheduling and follow-ups • Coordinate candidate communication and assist with recruitment from application through onboarding • Support employee onboarding, documentation and HR administration • Maintain accurate candidate and employee records • Track recruitment progress and identify outstanding hiring needs • Support intake by managing enquiries, collecting information and coordinating next steps • Communicate with clients, families and relevant stakeholders • Coordinate appointments, follow-ups and scheduling requirements • Monitor outstanding intake cases and ensure timely follow-through • Coordinate day-to-day administrative and operational activities across the business • Manage competing priorities while ensuring deadlines and responsibilities are met • Identify operational gaps, resolve routine issues and escalate complex matters appropriately • Maintain trackers, reports, documentation and internal systems • Communicate with internal teams to ensure task completion and effective information flow • Take ownership of projects, follow-ups and process improvements

🎯 Requirements

• 3–5+ years of relevant experience in executive assistance, healthcare or ABA operations, recruitment, HR coordination, practice management or a similar role • Proven ability to manage multiple responsibilities across different business functions • Excellent organisational, time-management and prioritisation skills • Strong critical thinking, problem-solving and decision-making abilities • Excellent written and verbal English communication skills • A proactive, accountable approach with the ability to work independently and with minimal supervision • Strong attention to detail and consistent follow-through • Confidence using digital tools, scheduling platforms, spreadsheets and administrative systems • Ability to work in a remote environment and manage responsibilities reliably • Previous experience in ABA, behavioural health, healthcare operations or medical practice management • Experience supporting an executive or business owner directly • Exposure to recruitment, talent acquisition, HR administration and employee onboarding • Experience with client intake, appointment scheduling and case coordination • Familiarity with healthcare management systems, applicant tracking systems (ATS), CRMs and workflow tools