Executive Assistant – Part-Time to Full-Time Potential

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Assist World

WebsiteLinkedInAll Job Openings

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Monitor, organize, and triage the CEO’s inbox to ensure no messages slip through the cracks. • Draft polished, professional email responses when appropriate. • Acknowledge incoming customer or partner messages and route them to the appropriate team member. • Track follow-ups, reminders, and pending action items. • Manage and maintain the CEO’s calendar, ensuring alignment across internal and external stakeholders. • Schedule meetings with clients, partners, the leadership team, and internal departments. • Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly. • Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members. • Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows. • Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides). • Create and maintain simple trackers, logs, and operational checklists. • Work closely with the CEO, VP, and operations team to ensure smooth communication flow. • Provide general administrative support for ongoing projects. • Ensure timely escalation of customer or internal issues to the right team member.

🎯 Requirements

• Minimum 3–4 years of Executive Assistant or Virtual Assistant experience. • Strong written and verbal English communication skills. • High attention to detail and ability to prioritize in a rapidly changing environment. • Confident using Google Workspace (Gmail, Docs, Sheets, Calendar). • Tech-savvy with the ability to learn new software quickly. • Professional email etiquette and the ability to represent the CEO’s tone and communication style. • Highly organized, proactive, and reliable

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM