Executive Assistant

🔥 13 hours ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage patient scheduling through SimplePractice and respond to patient texts and emails within 24 hours • Provide warm, professional initial responses to patient, client and speaking enquiries • Ensure clinical or expert advice is provided directly by the client • Manage the client's calendar, reminders, personal tasks, appointments, refunds and outstanding to-dos • Set up, organise and maintain monday.com across three businesses • Contact charter contacts to secure vessels, assist with chef interviews and coordinate international expedition logistics • Maintain the master expedition spreadsheet tracking guest flights, arrivals, departures and dietary requirements • Provide accurate information while the client is travelling or working in the field • Create and adapt trip presentations using Claude Design and existing templates • Coordinate merchandise and branded items, checking logos, designs and branding before bulk production • Track company formation, trademark correspondence and app development milestones • Provide end-of-day updates on completed tasks, priorities and next steps • Participate in short, frequent check-ins

🎯 Requirements

• Confident daily use of AI tools, particularly ChatGPT, Claude and Claude Design • Previous experience in a medical, therapy or private practice environment • Strong experience building, structuring and maintaining monday.com project boards from scratch • Advanced Google Sheets or Microsoft Excel skills • Ability to handle sensitive patient information responsibly and exercise sound judgement • Highly organised, proactive and detail-oriented; able to manage competing priorities and work independently • Strong written communication skills, particularly via email and text • Comfortable working in a fast-paced environment, receiving direct feedback and acting on it quickly • Experience using SimplePractice or similar practice management software preferred; training can be provided • HIPAA certification or willingness to complete a short HIPAA course during onboarding • Eye for design and branding, including identifying incorrect logos, design inconsistencies or merchandise errors • Communication primarily via email and text, with minimal phone-based work • Comfortable working with a busy client managing several businesses simultaneously • Calm, dependable and able to anticipate needs and maintain momentum without constant supervision

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • No tracker