Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $450 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Manage paperwork and documentation workflows from start to finish • Keep files accurate, organized, and up to date • Prepare, submit, and track new vendor credit applications • Review, send, and track NDAs and other agreements through signature • Follow up with internal team members and external contacts to keep documents and tasks moving • Schedule and coordinate meetings across calendars and time zones • Maintain clear tracking systems so document and follow-up status is visible at a glance • Communicate and collaborate using Google Workspace • Use project management software such as Asana or Monday.com • Provide proactive updates and flag issues early

🎯 Requirements

• Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role • Experience managing paperwork and documentation workflows from start to finish • Experience preparing, submitting, and tracking new vendor credit applications • Experience reviewing, sending, and tracking NDAs and other agreements through signature • Experience following up with internal team members and external contacts • Experience scheduling and coordinating meetings across calendars and time zones • Experience maintaining clear tracking systems for document and follow-up status • Experience communicating and collaborating within Google Workspace (Gmail, Google Chat, Google Docs, Google Drive) • Familiarity with e-signature platforms such as DocuSign or Adobe Sign • Exposure to finance or accounting administration, such as accounts payable or bookkeeping support • Highly organized and detail-oriented • Reliable and consistent in meeting deadlines and following through • Excellent written and spoken English • Google Workspace experience: Gmail, Calendar, Docs, Sheets, Drive • Experience with project management software such as Asana or Monday.com • Must provide an English-language resume following the specified Coconut VA Profile format • Must provide a 1-minute introduction video, preferably using Loom • Must provide a working video link; broken or dummy links result in disqualification • Must provide a CEFR English proficiency level in the application form

🏖️ Benefits

• Competitive Salary • 13th Month Pay • Paid Time Off — 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance included in the full-time HMO plan • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Team Experiences, including island getaways, virtual town halls, and regional meetups • Supportive network for learning, growth, and connection