Personal & Family Administrative Virtual Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage and update personal and family calendars • Track children’s activities, appointments, lessons, and schedule changes • Identify and flag scheduling conflicts in advance • Coordinate with nannies, drivers, household staff, and other relevant contacts • Confirm necessary arrangements before appointments or activities • Update schedules when plans change and ensure everyone has correct information • Follow up proactively on outstanding personal items • Track appointments, action items, and schedule-related needs • Provide concise updates on completed and outstanding items • Flag issues or decisions requiring direct client involvement • Help prepare for upcoming travel or schedule changes • Maintain confidentiality and discretion with personal and family information • Follow up with the Pilates Studio Manager for requested reports or updates • Track basic reporting deadlines and organize studio-related information • Include key studio items in recurring status summaries • Escalate operational issues to the client rather than independently managing the business • Provide a concise weekly summary of personal and studio items requiring attention • Highlight upcoming appointments, unresolved items, schedule conflicts, and pending decisions • Maintain an organized list of open follow-ups and next steps • Support a busy Dubai-based executive and family as an independent contractor

🎯 Requirements

• Previous Personal Assistant, Executive Assistant, or similar administrative experience strongly preferred • Strong calendar and scheduling experience required • Experience supporting executives or busy professionals strongly preferred • Strong organizational and follow-up skills required • Excellent written and verbal English communication • Comfortable coordinating with household staff, service providers, and other contacts • Experience managing travel or family logistics is a plus • Experience with light business or owner support is a plus • Highly organized and proactive • Excellent calendar-management skills • Able to anticipate scheduling conflicts before they become problems • Comfortable independently following up with multiple people • Professional and discreet • Strong communicator with excellent follow-through • Able to work with minimal supervision once routines are established • Comfortable supporting a busy executive and family • Trustworthy with sensitive personal information • Knowledge of family calendar/scheduling platforms • Knowledge of Google Workspace or similar productivity tools • Knowledge of email and messaging platforms • Near-native or native English accent required (Level A-B) • Availability for 20 contracted hours per week, Monday through Friday, during mid-morning to mid-afternoon Dubai Time • Preferred region: Philippines / time-zone-compatible regions

🏖️ Benefits

• Competitive rates • Weekly payments • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Independent contractor engagement • Flexible schedule changes by mutual written agreement • Starlight Family Calendar client training provided