Healthcare Operations, EHR Virtual Assistant

🔥 5 minutes ago

🇵🇭 Philippines – Remote

💵 $5 - $6 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Winning Assistants LLC is a staffing and recruiting company that provides virtual assistants from the top 1% of the global talent pool. They specialize in helping doctors, healthcare professionals, and business owners save time, reduce costs, and scale operations with highly skilled, HIPAA-compliant virtual assistants. Their services include admin support, medical office management, marketing, and customer service, allowing clients to focus on growth.

📋 Description

• Take ownership of ClickUp for project and task management • Manage lead tracking, invoicing, and insurance status updates • Maintain and monitor recurring tasks and workflows • Ensure tasks are accurately updated, organized, and completed on time • Manage administrative workflows across Intake Queue and Practice Better • Handle booking and invoicing tasks • Maintain accurate and up-to-date patient records • Verify patient charts and required documentation are completed • Learn and follow established EHR processes and SOPs • Complete beginning-of-day, end-of-day, and weekly administrative checks • Update practice statistics and reports • Maintain Google Sheets for appointment counts, client discharges, insurance payouts, and other operational data • Cross-check insurance payouts for accuracy • Perform accurate data entry and reporting • Provide general backend administrative support to the Client Coordinator • Assist with emails, phone calls, reservations, and personal or Executive Assistant tasks as needed • Follow established SOPs and Loom training materials • Potentially support limited client communication as the role develops

🎯 Requirements

• Proficient in speaking and writing English clearly • Relevant work experience • Availability for the split schedule: 8:00 AM–10:00 AM and 3:00 PM–5:00 PM PDT, Monday–Friday • Able to submit an NBI Clearance and/or Local Police Clearance before onboarding • Available for video meetings with the camera on when needed • Reliable communication, attendance, and follow-through • Reliable laptop or desktop computer • Stable high-speed internet connection with a minimum of 25 Mbps • Noise-canceling headset • Working webcam for virtual meetings • Quiet and professional work environment • Proven, hands-on ClickUp experience • Strong EHR/EMR experience highly preferred • Experience with Google Sheets, data entry, tracking, and reporting • Healthcare administrative experience preferred but not required • Familiarity with Spruce is a plus but not required • Strong technical aptitude and ability to quickly learn new platforms and workflows • Excellent attention to detail when handling insurance information, invoicing, patient records, and reports • Highly organized, reliable, proactive, and capable of taking ownership of recurring tasks • Able to work independently with minimal supervision • Comfortable following established SOPs and Loom training materials

🏖️ Benefits

• Dedicated HR & Contractor Support Team • Premium VPN Access (Optional) • HIPAA & Cybersecurity Training + Certification (Provided) • Top 1% VA Performance Training • Client-Approved U.S. Holidays • Client-Approved Paid or Unpaid Time Off • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support • Optional Performance-Based Incentives: bonuses, incentives, or increased hours based on performance