Executive Assistant – Independent Contractor

🔥 3 minutes ago

🇵🇭 Philippines – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pharmavise Corporation

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

Pharmavise Corporation is the first Continuous Compliance Organization (CCO) dedicated to maintaining the highest standards of quality and regulatory compliance in the life sciences industry. Our esteemed client base includes Fortune 500 companies in pharmaceuticals, medical devices, and biotechnology. We offer bespoke solutions tailored to meet the specific compliance needs of our clients, supporting them from development through commercialization and ensuring they exceed their compliance goals while enhancing patient health and safety.

📋 Description

• Manage executive calendars, meeting schedules, and appointment coordination • Coordinate internal and external meetings across multiple stakeholders • Identify and resolve scheduling conflicts proactively • Organize and manage executive inboxes and prioritize incoming communications • Draft or assist with professional email responses and follow-ups • Prepare, format, organize, and track proposals and business documents • Support SOP creation, workflow documentation, process mapping, and presentation formatting • Document and standardize operational workflows and internal processes • Maintain accurate CRM pipeline records and client contact databases • Track and coordinate ongoing opportunities • Organize and maintain digital files in SharePoint and Microsoft 365, including version control • Provide administrative support for projects and operational initiatives • Coordinate with external vendors and partners • Support research tasks and presentation preparation • Assist with QuickBooks invoice creation and tracking as needed

🎯 Requirements

• 3–5 years of experience with executive or virtual administrative support for US clients • Bachelor’s Degree relevant to the role • Positive, proactive, and solution oriented “Can Do” mindset • Strong Microsoft 365 proficiency • Experience managing calendars, emails, and scheduling • Experience with document formatting and presentation support • Experience organizing digital files and documentation • Strong communication and coordination skills • Experience with CRM updates and database management • Proficiency in PowerPoint, Word, and Excel • Familiarity with Microsoft Teams, MS Planner, Microsoft Calendar/Booking tools, Canva, SharePoint, HubSpot or other CRM systems • QuickBooks experience is preferred but not required • Familiarity with AI tools such as ChatGPT or Microsoft Copilot is a plus • Flexible schedule of 5–10 hours/week, with EST overlap preferred

🏖️ Benefits

• Flexible schedule • Fully remote work arrangement