Executive Assistant, Bookkeeper – Custom Home Construction

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱35k - ₱45k / month

⏱ Part Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Intelus Agency

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2018

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

Intelus Agency is a remote staffing agency that places hand-selected, role-trained virtual assistants and remote professionals with U. S. businesses. They use a proprietary matching and vetting process to deliver college-educated, English-fluent talent who work aligned to client time zones, emphasize AI-enhanced workflows, and are offered on month-to-month terms with no long-term contracts. Intelus provides a broad set of services — administrative support, customer service, sales and marketing support, SEO and digital marketing, web and software development, bookkeeping and finance support, HR and recruiting, legal and case management, and industry-specific talent for real estate, home services, agencies, and more.

📋 Description

• Process subcontractor and vendor invoices • Verify line-item billing against historical bids • Code and pay approved invoices • Maintain physical and digital receipt records • Maintain project budgets and update financial and project information in QuickBooks and Buildertrend • Review budgets with the owner and bookkeeper as needed • Draft, organize, and manage contracts, purchase orders, and change orders • Track subcontractor General Liability and Workers’ Compensation insurance certificates, W-9 forms, and renewals • Assist with sending and managing bids • Review subcontractor estimates for accuracy and scope alignment and follow up on submissions • Support procurement by placing material and finish orders, verifying lead times, recording delivery dates, and tracking logistics against project timelines • Provide executive assistance and operations support • Maintain the website, documentation, and records • Manage multiple priorities and collaborate daily with internal team members • Work day-to-day with the client’s team while Intelus manages placement and ongoing support

🎯 Requirements

• 2–5 years of relevant specialist-level experience, including prior experience in the construction or real estate industry • Demonstrated experience with invoicing, billing support, budget tracking, documentation, record keeping, and executive assistance • Hands-on experience with QuickBooks, Buildertrend, and Microsoft Office/Microsoft 365 • Ability to support construction administration involving contracts, purchase orders, change orders, bids, estimates, insurance documentation, W-9s, and procurement activities • Ability to maintain accurate financial and project records while managing multiple projects and priorities • Native or near-native English fluency • Strong responsiveness and communication when working with the owner and internal team • Highly organized and detail-oriented, with emphasis on accuracy, reliability, confidentiality, and responsible handling of information • Reliable home office setup and stable internet connection • Consistent availability during required working hours within 8:00 AM–5:00 PM MST • Willingness to pass a background check • Resume and short 1-minute introduction video required for application

🏖️ Benefits

• Part-time schedule of 20+ hours per week • Remote work • Weekend and evening availability outside regular business hours is not required • Reliable home office setup and stable internet supported as work requirements • Ongoing support from Intelus • Ability to work within specified hours of 8:00 AM–5:00 PM MST