Executive Assistant

🔥 13 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 27 days.
• No salary listed.

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Aux

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

Aux is a company that specializes in pairing A+ talent with business leaders and promising startups worldwide. They provide a full-time work-from-home setup that includes full employment benefits, enabling productive work in a comfortable environment.

📋 Description

• Provide day-to-day administrative and operational support to senior executives. • Manage complex calendars, schedules, appointments, meetings, calls, and competing priorities across multiple time zones. • Review calendars, highlight key meetings, and proactively flag people, companies, or priorities requiring preparation. • Research contacts, companies, meeting participants, preferences, and background information. • Prepare agendas, briefing materials, presentations, executive documents, summaries, reports, and recommendations. • Clean up, format, and perform basic editing of PowerPoint presentations. • Take meeting notes, track action items, and follow up on commitments and deadlines. • Manage executive correspondence and follow-ups through email, iMessage, and other channels. • Own administrative processes and projects from initiation through completion. • Coordinate with internal teams, clients, vendors, and external stakeholders. • Develop and maintain systems, trackers, SOPs, and organizational processes. • Streamline repetitive administrative tasks and improve workflows. • Exercise judgment on priorities, resolve routine issues independently, and escalate appropriately. • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and vacation planning. • Assist with meetings, events, and off-site logistics; handle changes and troubleshoot logistical issues. • Draft and proofread professional communications. • Manage sensitive information confidentially and represent executives professionally. • Assist with special projects and executive-level initiatives. • Maintain organized digital files, records, and documentation. • Support expense management, receipt collection, tracking, and reconciliation through Ramp or similar software. • Support reporting and other executive administrative needs.

🎯 Requirements

• 3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or a similar role. • Previous experience supporting executives, founders, business owners, directors, or senior leaders is strongly preferred. • Proven experience working as a Virtual Assistant, Executive Assistant, Personal Assistant, Executive Administrative Assistant, or similar high-level administrative professional. • Strong experience managing calendars, schedules, meetings, correspondence, and executive priorities. • Excellent written and verbal English communication skills. • Strong organizational skills and exceptional attention to detail. • Ability to manage multiple priorities without becoming overwhelmed. • Strong judgment and the ability to determine what requires immediate attention versus what can wait. • Highly proactive and resourceful; able to work independently without needing step-by-step instructions. • Comfortable researching unfamiliar topics, companies, and individuals and figuring out solutions independently. • Strong follow-through and accountability. • High level of discretion and professionalism when handling confidential information. • Strong proficiency with Google Workspace, Microsoft Office, Zoom, Slack, iMessage, project management platforms, and similar tools. • Comfortable working with international teams and across different time zones. • Comfortable coordinating domestic and international travel and adapting to changing priorities throughout the day.

🏖️ Benefits

• Food Allowance • Government Benefits • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)

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