Executive Assistant

August 28

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Omniscient Digital

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B2B • eCommerce • Marketing

Omniscient Digital is an organic growth agency that specializes in helping B2B software companies turn SEO and content into effective growth channels. They offer a range of services including SEO and content strategy, content production, content optimization, link building, and digital analytics. With a focus on tailored solutions, Omniscient Digital builds sustainable organic growth programs designed to increase search visibility, drive traffic, and generate leads for their clients.

11 - 50 employees

Founded 2019

🤝 B2B

🛍️ eCommerce

📋 Description

• About this role: We’re hiring an Executive Assistant to keep our business running smoothly across operations, sales, and client delivery. • Your responsibilities • Project Management & Operations: Follow up on meetings and add tasks to our project management tool • Monitor Asana for overdue tasks or blockers and flag the appropriate team member • Follow up on incomplete time sheets from team members • Build monthly time tracking reports for leadership to understand team capacity and hiring needs • Build custom GPTs to enable client teams to streamline their work and research • Build SOPs for repeatable administrative tasks • Content & Editorial Support: Use automations to generate content briefs with input from client teams • Produce Clearscope reports • Upload content into client content management systems like WordPress and Webflow • Maintain and update client content brief templates, ensuring alignment with personas and roadmaps • Sales & Marketing: Support podcast publishing workflow • Make updates to the company website • Repurpose content using AI workflows and upload to social scheduling tool for approval • Draft initial sales proposals using AI workflows and presentation templates • Organize sales proposals and client files in Google Drive • Recruitment & People Ops: Perform initial applicant screening (reject clear “no’s” and rate promising profiles) • Schedule candidate interviews using Ashby • Support hiring for specialist roles by setting up Clay sourcing and Ashby sequences • Enable tool access and automation for freelancers (Drive, Airtable, etc.)

🎯 Requirements

• 2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup • You proactively communicate progress and challenges to keep stakeholders informed. • You have outstanding written and verbal communication skills. • You’re organized, proactive, and resourceful. • You try to solve problems independently before asking for help. • Willingness to learn and take on evolving responsibilities as the team scales • Familiarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai. • Basic understanding of marketing is a strong plus. • You’re meticulous. Whether it be a well-placed comma, a pixel-perfect design, or clear communication, you sweat the details. • You seek feedback. You’re eager to learn new things to grow and improve your skills. • You believe in punctuality. Deadlines are not optional for you. • You’re an intellectually curious critical thinker. Time flies by as you find yourself researching interesting topics or finding creative ways to solve a problem. • You’re process-oriented. You try to be as efficient as possible, usually by creating checklists and systems. You're always looking for ways to improve a process. • You make great decisions quickly. You have a bias toward action and learning on the fly. You don't shy away from making the best decision at the moment, knowing that you can iterate and improve as you go. • You’re adaptable. You're flexible and agile. You realize that things change and often don't work out perfectly, so you do what needs to be done and keep moving forward. • You’re great at working independently. You’re comfortable setting and achieving your own goals and can communicate what you’re working on. You don't need or want to be managed, and you don't depend on stress or high-pressure environments to get shit done. • You're not an asshole. We spend a lot of our days engaging with team members and clients. There's no room for assholes. You're friendly, eager to jump in and take ownership, and love to work as a team to be successful. • The application password is: OPS2025

🏖️ Benefits

• Remote flexibility: We’re a 100% remote company, so you can work from anywhere. • Rapid skill development: Working with us means you’ll get more experience and develop your skills faster than you would at a large, slow-moving company. • Opportunity for responsibility: We offer ample opportunities to take on more responsibility and make a significant impact. • Coaching: We’ll coach you up toward becoming world-class at your function. • Team trips: We take team trips each year to cities like Los Angeles, Boston, Austin, and Chicago to get some time together in person. • Autonomy: We’ll provide you with the trust and space to problem solve and make the role your own. • The application password is: OPS2025