Administrative Assistant

Job not on LinkedIn

March 4

🗽 New York – Remote

Although this job is listed in New York, this company may be open to hiring remote in other states.

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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BizTek People, Inc.

WebsiteLinkedInAll Job Openings

Staffing • IT Security • Business Consulting

BizTek People, Inc. is a woman and minority-owned end-to-end business technology company that specializes in providing high-end consulting and staffing services across various sectors. They focus on IT security consulting, utility consulting, technology staffing, financial staffing, and multilingual staffing. BizTek is recognized for sourcing local talent and supporting diverse teams, celebrating differences to foster the strongest teams and support their local community. Their commitment to adapting to rapidly changing technological needs reflects in their recognition as one of Portland’s fastest growing companies.

201 - 500 employees

Founded 2010

📋 Description

• This is a remote position. • Administrative Assistant – IT • The Administrative Assistant will support IT executives within the IT department. • Manage complex calendars, including scheduling internal and external meetings and calls, while proactively resolving conflicts. • Coordinate meetings efficiently and communicate clearly regarding scheduling changes or prioritization needs. • Serve as a gatekeeper to executives, managing schedules proactively to ensure optimal use of time. • Liaise with other administrative assistants to schedule collaborative meetings and provide backup support when needed. • Arrange domestic and international travel, including flights, accommodations, and ground transportation. • Handle expense reporting and reimbursement processes, ensuring adherence to company policies. • Perform ad hoc administrative support tasks as needed. • Maintain the confidentiality of all sensitive and confidential information.

🎯 Requirements

• Minimum of 5 years in an administrative support role. • Proven ability to take initiative, set priorities, and exercise strong judgment. • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines. • Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams) and video conferencing tools (e.g., WebEx). • Experience with Concur or similar systems for travel and expense management. • Superior written and verbal communication skills. • Ability to handle highly sensitive and confidential information with discretion and professionalism. • Strong collaborative and teamwork-oriented attitude.