Medical Administrative Assistant

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BeOne Medicines

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 2010

BeOne Medicines is a global oncology company domiciled in Switzerland that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a portfolio spanning hematology and solid tumors, BeOne is expediting development of its diverse pipeline of novel therapeutics through its internal capabilities and collaborations. With a growing global team of more than 11,000 colleagues spanning six continents, the Company is committed to radically improving access to medicines for far more patients who need them.

📋 Description

• Manage and coordinate the budget for the Medical Affairs Team, including monthly accruals • Organize and coordinate medical events such as advisory boards, including logistics and coordination • Support planning, coordination and execution of medical projects, congresses and internal meetings • Manage and coordinate vendor onboarding in collaboration with Procurement • Create and follow up contract requests with Procurement and Legal • Manage execution and follow-up of contracts including signature processes • Coordinate compliance approval processes for medical events and projects • Create Purchase Requests in SAP and follow up Purchase Orders • Manage and follow up invoice payments with Finance • Ensure tracking of financial flows related to medical activities • Support continuous improvement of processes (compliance, budget, vendors) • Collaborate with cross-functional teams to ensure smooth execution of activities • Align with other assistants and act as backup when needed

🎯 Requirements

• 3+ years of experience in project coordination or administrative roles • Experience in life sciences or pharmaceutical environment is an advantage • Strong organizational and project management skills • Excellent communication and interpersonal skills • Ability to manage multiple priorities in a fast-paced environment • Proactive, solution-oriented mindset • High school diploma required • University degree in science or business is an advantage • MS Office (Outlook, Excel, Word) • Familiarity with SAP or similar systems • Fluency in English and French • Additional European languages are an advantage

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development