Administrative Assistant

🔥 12 hours ago

🇵🇹 Portugal – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Visor.ai

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

💼 Consulting

🏥 Healthcare

🛡️ Insurance

Consulting • Healthcare • Insurance

Visor. ai is a forward-thinking company on a mission to revolutionize customer interactions through cutting-edge AI-powered solutions. Based in Lisbon, Portugal, and championing a remote-first work culture, Visor. ai serves clients across various sectors including Banking, Insurance, Utilities, and Public Sector. They emphasize values such as diversity, equality, and inclusion, and are committed to providing exceptional career opportunities to candidates from all backgrounds.

📋 Description

• Support onboarding and offboarding processes, including documentation, checklists, data collection, and access management • Maintain complete and up-to-date employee records, including contracts, amendments, certificates, and legal documents • Handle routine internal requests such as employment letters and certificates • Support logistics for training, performance review cycles, and team initiatives • Record and post supplier and customer invoices in accounting/management software • Receive, check, and forward invoices and expenses to accounting • Process expense reimbursements and support document verification • Maintain organized document management and filing • Update spreadsheets and support preparation of simple reports • Provide general administrative support, including correspondence, suppliers, and meeting logistics • Support improvement of HR and administrative processes and tools • Work closely with leadership and external partners to ensure accurate documentation, met deadlines, and accessible information

🎯 Requirements

• Degree in Human Resources, Management, Business Administration, Accounting, or a related field • Experience in administrative, HR, or accounting support roles • Proficiency in Office and Google Workspace • Professional-level English, both written and spoken • Organized, detail-oriented, and reliable • Ability to meet deadlines and manage multiple tasks simultaneously • Discretion and a strong sense of confidentiality when handling personal and financial data • Strong verbal and written communication skills • Curiosity for process improvement and openness to using AI-powered tools to increase efficiency

🏖️ Benefits

• Competitive compensation package • Health insurance • Career growth opportunities • Remote First model • Free coffee • Arcade machines • Rooftops & terraces • Team events • A lot of fun