Administrative Assistant

November 21

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

+3 more states

🌵 Arizona – Remote 🏄 California – Remote 🔔 Pennsylvania – Remote 🤠 Texas – Remote ⛷️ Utah – Remote

💵 $33 - $45 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

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Circle

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Fintech • Crypto • Web 3

Circle is a financial technology company that focuses on utilizing blockchain technology to enable seamless, faster and secure transactions. Their main product, USDC, is a stablecoin designed to provide stability by being fully reserved and redeemable 1:1 for US dollars, and is widely used in global transactions to facilitate cross-border payments, crypto capital markets, and global dollar access. Circle offers an open developer platform that allows businesses to integrate blockchain functionalities such as programmable wallets and smart contracts into their applications. The company is committed to transparency and publishes regular reports on their reserve holdings.

501 - 1000 employees

💳 Fintech

₿ Crypto

🌐 Web 3

📋 Description

• Provide proactive, high-quality administrative and operational support to members of senior leadership and their teams • Manage complex calendars, coordinate travel, organize events and offsites, and ensure smooth day-to-day operations across departments • Assist in the preparation and coordination of meeting materials such as presentations, reports, and spreadsheets • Maintain organization across projects, documentation, and communications to ensure timely follow-up and execution • Serve as a point of contact and liaison between departments and external partners with professionalism and discretion • Support onboarding logistics for new hires and help maintain smooth team operations • Contribute to special projects and initiatives that enhance team efficiency, culture, and operational excellence.

🎯 Requirements

• 2+ years of administrative, leadership support, or similar experience in a fast-paced, technology-driven, or global company environment • Proven ability to manage multiple priorities, stay detail-oriented under pressure, and execute with precision and accountability • Exceptional written and verbal communication; comfortable with leadership-level interaction and cross-functional collaboration • Ability to handle sensitive and confidential information with professionalism • Self-starter with strong problem-solving skills and a proactive, can-do attitude; thrives in ambiguous and evolving environments • Strong interpersonal skills and eagerness to contribute to a positive and inclusive team culture • Comfortable working effectively in a remote working environment, and supporting distributed teams and remote collaboration across multiple time zones • Familiarity with generative AI models (ChatGPT, Gemini, etc.) and prompt development.

🏖️ Benefits

• This position is eligible for day-one PERM sponsorship for qualified candidates • Health insurance • Retirement plans • Paid time off • Flexible work arrangements