Executive Assistant

Job not on LinkedIn

🕒 September 3

🇵🇭 Philippines – Remote

💵 $1.3k - $2.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Provide executive assistant support to multiple senior leaders • Manage complex multi-calendar scheduling across executives and time zones • Resolve recurring conflicts, coordinate international meetings, and handle last-minute schedule changes • Track leaders’ commitments, follow up on open items, and prepare them for upcoming activities • Triage inboxes, identify priorities, and respond on senior leaders’ behalf when appropriate • Coordinate travel and expense reports • Prepare meetings, take notes, and manage follow-through • Coordinate with external stakeholders, including technology executives, academic researchers, and community volunteers • Build and improve templates, trackers, and automations to make support systems repeatable • Handle confidential information discreetly

🎯 Requirements

• Experience managing complex, multi-calendar scheduling across several executives and multiple time zones, including recurring conflicts, international meetings, and last-minute reshuffles • Ability to keep leaders on schedule and on task by tracking commitments, following up on open items, and preparing them for upcoming activities • Experience with inbox triage, including identifying priorities and responding on senior leaders’ behalf when appropriate • Experience handling travel, expense reports, meeting preparation, notes, and follow-through • Experience coordinating with external stakeholders, including executives at major technology companies, academic researchers, and community volunteers • Ability to build and improve repeatable systems, including templates, trackers, and automations • Ability to handle confidential information with complete discretion • Ability to adapt communication styles to a wide range of stakeholders • Technical curiosity • Remote-native • Polished written and spoken English • Ability to manage own time and help senior leaders manage theirs through good communication and influence • Critical thinking and ability to adapt to changing information and ambiguity • Google Workspace experience and comfort learning new tools • CEFR English proficiency level required for the application • Resume must follow the Coconut VA Profile Template and be in English • 1-minute introduction video, preferably using Loom, with a working link

🏖️ Benefits

• Competitive Salary • 13th Month Pay • Paid Time Off: 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance included in the full-time HMO plan • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Team Experiences, including island getaways, virtual town halls, and regional meetups • Supportive network for learning, growth, and connection